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Administrative Assistant / Bookkeeper

Administrative Assistant / Bookkeeper

The Summit Owners Association IncPanama City, FL, US
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Job Description

Job Description

Benefits :

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Now Hiring : Now Hiring : Administrative Assistant / Bookkeeper

Panama City Beach, FL | Full-Time | On-site | The Summit Owners Association

About Us

The Summit Owners Association, located directly on the white sands of Panama City Beach, is a vibrant community serving full-time residents, vacationing guests, and timeshare owners. Were currently seeking a detail-oriented and dependable Administrative Assistant / Bookkeeper to join our on-site team and help keep our office and finances running smoothly.

Position Summary

As our Administrative Assistant / Bookkeeper, youll play a key role in supporting both the day-to-day administrative needs and the financial operations of the Association. From greeting owners and guests to managing QuickBooks, reconciling accounts, processing payroll, and preparing reports, this is a hands-on role that requires accuracy, integrity, and great communication skills.

Key Responsibilities

  • Provide administrative support and serve as the first point of contact for owners, guests, vendors, and contractors.
  • Manage bookkeeping functions using QuickBooks, including accounts payable / receivable and general ledger entries.
  • Prepare monthly financial statements, assist with annual budget, and work with external accountants and auditors.
  • Process payroll, maintain accurate records, and ensure compliance with applicable laws and association policies.
  • Support Board of Directors meetings (e.g., preparing reports, transcribing minutes,).
  • Maintain filing systems, track contracts, and assist with special projects and office tasks.

    • What Were Looking For

  • Experience : Minimum 2 years bookkeeping / accounting experience. Condominium, Home Owner Association, or property management experience is a plus.
  • Education : Associate degree in Accounting, Business, or related field preferred.
  • Skills : Proficient in QuickBooks, Microsoft Office (Excel, Word, Outlook), and general office software. Strong organizational, multitasking, and customer service skills.
  • Attributes : Trustworthy, detail-oriented, and able to handle sensitive financial and personnel information with discretion.
  • Other Requirements : Valid Florida drivers license and ability to pass a background check.

    • Schedule & Compensation

  • Hours : MondayFriday, 8 a.m.4 p.m. (occasional evenings / weekends for meetings)
  • Status : Full-time, non-exempt
  • Compensation : Competitive pay based on experience and qualifications. Benefits discussed during interview.

    • Panama City Beach, FL | Full-Time | On-site | The Summit Owners Association

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    Bookkeeper Assistant • Panama City, FL, US

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