Human Resources Assistant (Part-Time)

Insight for Living MinistriesFrisco, TX, US

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Human Resources Assistant

Since 1979, Insight for Living (IFL) has been committed to excellence in teaching the study and application of God's Word. Pastor Chuck Swindoll and his wife, Cynthia, began the ministry by broadcasting Pastor Chuck's Bible-teaching program, Insight for Living, on 18 stations. Today, the program airs on more than 2,000 stations, can be streamed through various online channels, and can be heard in 70 countries and eight languages. We also produce quality Bible-study resources, have a dynamic online presence, provide pastoral counseling, and actively walk alongside listeners through life's challenges. As a ministry, we're committed to Vision 195, our strategic mission to pursue Jesus' Great Commission by extending God's grace and making disciples in all 195 countries and their 6,875 heart languages. In addition to our international headquarters in Frisco, Texas, we currently have ministry offices in 10 countries, where our pastors translate resources, train church leaders to use Pastor Chuck's Searching the Scriptures Bible-study methods, serve their communities, and pursue Vision 195 in their languages. When you join the IFL family, you'll become a part of a talented group of men and women uniquely gifted and called to help people around the world live with the lifechanging power of God's Word.

Position Summary

The Human Resources assistant promotes and supports the mission of Insight for Living (IFL) by providing key support for all functional areas pertaining to the Human Resources Department. This individual assists the Human Resources team in various functions, including administrative support, recruiting, benefit administration, payroll administration, compensation review, and performance evaluation administration. A motivated self-starter, the Human Resources assistant is expected to complete the highest quality work while helping ensure that ministry staff members are engaged and provided for in a caring and trustworthy manner.

Core Job Functions

Administration (35%)

Provides general department assistance as requested
Updates employee and volunteer packets ensuring the most up-to-date forms and information are included
Assists new-hire processes by preparing folders, packets, and other first-day items
Interfaces with staff regarding temporary and volunteer access cards
Prints filing labels as necessary
Keeps supplies stocked
Sends monthly e-mail alerts and reminders to managers
Ensures all documents (i.e., evaluation forms, job profiles, and signed policies) are submitted and completed accurately
Assists with filing all departmental electronic, physical, and benefit documentation
Prepares and sends birthday and anniversary e-mails to staff members
Composes and edits correspondence on behalf of the department
Posts approved content on IFL's LinkedIn page
Maintains IFL's LinkedIn page and monitors for constituent comments and feedback
Performs general administrative duties for the Human Resources Department as requested

Benefits and Payroll Administration (20%)

Assists with monthly audits of all benefit portals

Ensures HRIS / payroll entries and changes are made timely and accurately

Researches state taxes and related accounts for out-of-state employees

Assists with filing short-term disability, long-term disability, life, and workers' compensation claims

Sends annual benefit notices as required

Assists with preparation of the benefit open-enrollment meeting

Administers employee wellness program

Recruiting (15%)

Posts and manages job-board listings through applicant tracking system

Places positions on appropriate and relevant networks

Schedules meetings and interviews as requested

Administers candidate assessments and tests

Assists with obtaining references and background checks

Researches and suggests new talent pools

Coordinates IFL's New-Hire Orientation Process

Performance Evaluation Administration (10%)

Administers IFL performance evaluation system

Sends monthly e-mail alerts and reminders to managers

Ensures all documents (evaluation forms, job profiles, and signed policies) are submitted and completed accurately

Professional Development (5%)

Commits to the challenges of growth and development according to the Professional Development Plan

Pursues the designated knowledge and / or experience with a positive attitude

Completes assigned tasks with excellence and in a timely manner

Team Member Contribution (10%)

Models IFL's core values through daily conduct

Exerts initiative and drive to improve departmental and organizational operations

Owns problems, creates solutions, and maintains personal accountability for results

Position Specifications

Job Qualifications

12 years' experience in human resources or administrative assistant role

Associate's degree or equivalent training in related field

Extremely professional interpersonal skills and high emotional intelligence with the ability to build and maintain excellent relationships

Excellent oral and written communication skills

High attention to detail and excellent organizational skills

Humility, a high level of flexibility, a positive attitude, and the ability to work well with others

Strong customer-service orientation and demeanor

Excellent phone presence with the ability to set meetings in a highly professional, polite, and warm manner

An ability to anticipate and prioritize work

An ability to research and stay abreast of company policies and employment and benefit laws

An understanding of and ability to maintain confidentiality

Proficiency in MS Office Suite, particularly Excel, Word, and Outlook

Previous HRIS experience a plus

This is a part-time position (20 hours per week) on-site, Tuesday through Thursday.

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Human Resource Assistant • Frisco, TX, US