ASSISTANT CHIEF ADMINISTRATIVE OFFICER (CLASS CODE 0510)

ASSISTANT CHIEF ADMINISTRATIVE OFFICER (CLASS CODE 0510) at City of New Orleans, LA summary :

The Assistant Chief Administrative Officer performs high-level administrative and management duties assisting the Chief Administrative Officer of the City of New Orleans. Responsibilities include policy recommendation, organizational development, budget formulation and monitoring, contract management, and overseeing special projects. The role requires experience in municipal government, personnel administration, negotiation, and departmental resource management to ensure efficient governmental operations.

Salary : $128,242.00 Annually

Location : New Orleans, LA

Job Type : Probationary

Job Number : 11416 / 0510

Department : Chief Administrative Office

Opening Date : 08 / 18 / 2025

Closing Date : 9 / 1 / 2025 5 : 00 PM Central

Kind of Work

Highly responsible professional work involving the performance of wide range of administrative and management functions as a principal assistant to the Chief Administrative Officer of the City of New Orleans; and related work as required.

Minimum Qualifications

(Promotional)

• Bachelor's Degree from an accredited college or university.
• Permanent status and three (3) years of highly responsible administrative and professional work at pay grade 90 or higher with experience in the areas of policy recommendations, organizational development, formulation of documents such as annual operating and capital budgets, contracts, special projects for carrying out specialized responsibilities of governmental entities, and planning, performing, or supervising activities as prescribed by statutes or similar governing authorities.

(Original Entrance)

Note : This experience must have been gained in a job with duties and responsibilities equivalent to work with the City of New Orleans at pay grade 90 or higher. Credit will be given for work experience in the following areas :

Capital Budget - Includes developing project specifications, costing and time tables, approving capital budget proposals, monitoring capital budgets and assessing status of capital budgets or projects.

Operational Budget - Includes developing reports, determining priorities in order to appropriately distribute funds, understanding departmental work flow systems in order to evaluate and approve operational budgets as well as monitoring and assessing the status of operational budgets.

Operations Management - Includes developing, implementing, monitoring, and reporting on internal control systems, budgeting systems, initiating productivity studies, initiating cost benefit analysis, and ensuring external funding compliance as well as contract review and compliance. Includes forecasting, developing, implementing, monitoring, and reporting related to the collection and / or use of revenues or funds.

Special Projects - Includes responsibility for planning, developing implementing, and monitoring special projects or non-routine assignments carried out personally or as a team effort.

Personnel Administration - Includes work performed as a personnel manager; specific types of work include, but are not limited to general personnel administration, personnel policy development and implementation, employee benefits development and implementation, as well as EEOC reporting and case preparation.

Negotiation and Conferences - Includes moderating activities and decisions serving as liaison or facilitator, designing and presenting compromises in order to reconcile divergent positions and parties. Arranging for exchange of information for problem-solving, planning, or implementing solutions.

Departmental Service and Resource - Includes general monitoring and assessment of assigned departments for effective management and providing needed administrative and technical assistance; serving as a resource person by providing information, guidance, and coordination for problem solving and planning.

All applicants who meet minimum qualification requirements will be required to complete a special work history form for this examination using the format provided. The special work history form must be returned to Civil Service along with official college transcripts or original college diploma by the date provided on the special work history form.

Kind of Examination

A rating of training and experience, weighted 100%. All related previous experience will be considered for qualification purposes; however, credit on the rating of training and experience will only be given for related experience gained within the last ten (10) years.

This is an original entrance examination.

Qualified candidates will be placed on the register of eligibles and ranked in the order of score obtained from the rating of education and experience.

General Information

THE CITY OF NEW ORLEANS IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, PHYSICAL OR MENTAL DISABILITY, SEXUAL ORIENTATION, CREED, CULTURE, OR ANCESTRY. REQUESTS FOR ALTERNATE FORMAT OR ACCOMMODATIONS SHOULD BE DIRECTED TO SHANA PARKER AT OR TTY / VOICE AT or .

DOMICILE REQUIREMENTS FOR EMPLOYMENT : Domicile requirements are currently waived for the purpose of application. However, all new full-time employees hired into this classification on or after January 1, 2013 must be domiciled in Orleans Parish within 180 days of hire. Airport and public safety employees are excluded from this provision.

Additional exceptions to the domicile requirement may be made on a case-by-case basis. We encourage you to apply for this position and discuss your need for a domicile exception during the interview process.

DOMICILE REQUIREMENTS FOR EMPLOYMENT (SEWERAGE AND WATER BOARD) :

Domicile requirements are currently waived for the purpose of application

BACKGROUND CHECK : The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.

APPLICATIONS : Applications will not be accepted if received after the closing date or after the stated maximum number of applications has been received, as specified on this announcement. All minimum qualification requirements for examinations must be met by the final filing date unless otherwise specified on this announcement.

DELAY IN THE MAIL : The Department of City Civil Service cannot be responsible for failure of the applicant to receive an admission slip to an examination or for failure of the Department to receive material mailed by the applicant. Applicants should notify the Department of City Civil Service in writing of any address changes The minimum age limit is 18 years for any class of work requiring hard physical labor, operation of or proximity to hazardous machinery, exposure to hazardous chemicals, or participation in any other processes or procedures which are prohibited or limited by the Louisiana State Child Labor Law.

WORKING TEST PERIOD : Effective August 1, 2023, the working test (probationary) period for all positions in the classified service is one year.

SUBSTANCE ABUSE TESTING : The City of New Orleans has a comprehensive program of substance abuse testing. Candidates for employment for certain positions where the health, welfare and / or safety of the public, co-workers and the individual employee is at risk will have to undergo pre-employment substance abuse screening. Candidates for all other original entrance positions will have to undergo an unannounced substance abuse screening during their working test period. For further information, see Civil Service Rule V, Section 9.

A MEDICAL EXAMINATION is required for all original entrance probationary appointments to ACTIVE classifications, and may be required for re-employment, promotions and / or transfers.

A MEDICAL SCREENING , which may result in a medical examination, is required for all original entrance probationary appointments to non-active classifications.

GOOD MORAL CHARACTER is required of all applicants. Any applicant may be disqualified if his / her character or past employment record is found to be unsatisfactory as determined by the Department of City Civil Service. Forgery, misrepresentation of facts, or cheating on examinations is punishable by disqualification, fine and other penalties.

IMPORTANT : Applicants who are licensed to drive should have a current license on their person for purposes of identification during all phases of an examination. In lieu of such license, the Department of City Civil Service may require that applicants have some form of picture identification.

VETERANS PREFERENCE : On original entrance examinations, veterans (as defined in Article X, Section 10(2) of the Constitution of the State of Louisiana), disabled veterans, certain spouses and parents of veterans shall receive additional credit if claimed as provided on the Veterans Preference claim form which can be obtained in this office. To obtain credit, this form must be submitted with the required proof (at the minimum, a DD214) before the final filing date.

HIGH SCHOOL DIPLOMA AND GENERAL EQUIVALENCY DIPLOMA (GED) : must be issued by a state Department of Education or an institution recognized by a state Department of Education. Certificates of completion, high school diplomas and GED from institutions not recognized by a state Department of Education are not acceptable. High School diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website ().

ACCREDITED COLLEGES AND UNIVERSITIES : An accredited college or university is an institution that is accredited as a college or university by an organization that is recognized by the USDE (United States Department of Education). College diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website ().

EXPERIENCE : Applicants will not receive credit for unpaid work unless specified on the job announcement. Partial credit only will be given for related part time employment. Civil Service reserves the right to determine which degrees, education, or other credentials are related or closely related. Experience credit will be granted for related provisional appointments (internal applicants).

PROFESSIONAL ADMINISTRATIVE EXPERIENCE : The Civil Service Department defines this experience as experience gained in a position that required a Bachelor's Degree upon entrance.

OFFERS OF EMPLOYMENT OR PROMOTION : Prior to appointment, the hiring agency is required to verify education, driver's license, and / or professional licenses / certifications claimed by the applicant to qualify for this classification. If selected for hire, applicants must provide original documents of their qualifying credentials to the hiring agency prior to their start date in this job classification. Offers of employment or promotion are required to be withdrawn for applicants who are found to have misrepresented their credentials during the application process.

Revised 1 / 91, 4 / 03, 7 / 05, 2 / 07, 8 / 10, 2 / 12, 8 / 15, 6 / 16, 1 / 17, 1 / 19, 2 / 23, 8 / 23, 3 / 24, 6 / 24, 2 / 25.

Employment with the City of New Orleans brings many great benefits.

Want work-life balance?

Thinking of starting a family or adding to your family?

Need insurance for you and / or your family?

Have student loan debt?

Are you part of the FIRE (Financially Independent / Retire Early) movement? Don't want to work forever? We have options to help.

Let's talk pay

Love to learn?

We take care of our employees during emergencies

Want to make a difference?

These benefits apply to employees of the City of New Orleans. Employees of Sewerage and Water Board enjoy many of these same benefits, but some benefits offered may vary. A listing of benefits available to Sewerage and Water Board employees can be found

This description of benefits is intended to be informational and does not create a contractual entitlement to any listed benefit. The employee welfare and pension plan documents and applicable law govern the eligibility, vesting, and schedule of benefits, and the above description does not alter or interpret the plan documents or applicable law.

01

The supplemental questions are a very important first step in our screening process. Therefore, you are required to complete these questions so that we may initially determine your eligibility for this position. A lack of detail and explanation in the supplemental questions and in your application may result in disqualification for this position. This means you will be ineligible for further consideration in this recruitment process. Please check "yes" to show that you have read and understand this statement.

02

Do you have a Bachelor's Degree from an accredited college or university?

03

If you have a Bachelor's Degree from an accredited college or university, you must provide the following information : a. the name of the institute that issued the degree,b. date of graduation (month and year).Failure to provide this information will result in the disqualification of your application for this position.If you do not have a Bachelor's Degree type N / A.

04

Prior to appointment, the hiring agency must verify all educational credentials used to qualify for this classification. If you are selected for hire, prior to your start date in this classification, you will be required to submit to the hiring agency proof of your college degree. Failure to submit your education credentials to the hiring agency prior to you start date will disqualify you for employment in this classification. Please check "yes" to show that you have read and understand this statement.

05

High School and College diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website ( check "yes" to show that you have read and understand this statement.

06

Do you have permanent status with the City of New Orleans?

07

How many months and / or years of verifiable full-time work experience do you have in highly responsible administrative and professional work with experience in the areas of policy recommendations, organization development, formulation of documents such as annual operating and capital budgets, contracts, special projects for carrying out specialized responsibilities of governmental or private entities, and planning, performing, or supervising activities as prescribed by statutes or similar governing authorities?

08

Describe all your full-time, paid work experience as a highly responsible administrative and professional work with experience in the areas of policy recommendations, organization development, formulation of documents such as annual operating and capital budgets, contracts, special projects for carrying out specialized responsibilities of governmental or private entities, and planning, performing, or supervising activities as prescribed by statutes or similar governing authorities. . Your description must include where this experience was obtained, the dates the work was performed (MM / YYYY - MM / YYYY), and a brief description of the work performed. Failure to describe your experience in detail could result in disqualification for this position. If you do not have this type of experience, type in "None".

09

How many months and / or years of verifiable full-time work experience do you have as a classified or unclassified municipal employee at pay grade 90 or higher?

10

Describe all your full-time, paid work experience as a classified or unclassified Municipal employee at pay grade 90 or higher? . Your description must include where this experience was obtained, the dates the work was performed (MM / YYYY - MM / YYYY), and a brief description of the work performed. Failure to describe your experience in detail could result in disqualification for this position. If you do not have this type of experience, type in "None".

11

If you were referred by a City of New Orleans employee, please list his or her name. Please list one name only.If you were NOT referred by a City of New Orleans employee, please type "N / A."

Required Question

Keywords :

administrative management, budget formulation, policy development, organizational development, contract management, municipal government, special projects, personnel administration, negotiation, government operations