Legal Secretary I / II-Confidential

Legal Secretary Position

The current vacancy is within the Shasta County County Counsel's Office. Applications will be reviewed weekly until position is filled. Responses to supplemental questions required. Final filing date : continuous. Salary information : Legal Secretary I-Confidential : $3,758-$4,796 approximate monthly / $21.68-$27.67 approximate hourly. Legal Secretary II-Confidential : $3,946-$5,036 approximate monthly / $22.76-$29.05 approximate hourly. About Shasta County : Shasta County offers all of the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

About the Department : The County Counsel provides most of the civil legal services required by the County. The County Counsel represents the County and its officers and employees in civil actions. The office drafts or reviews for legal sufficiency all proposed legislation, contracts, leases, deeds, ordinances, and resolutions. Statutory interpretation and the issuance of legal opinions in response to requests from County officials comprise another major area of responsibility. The County Counsel also identifies and explains legal trends to assist in program planning.

About the Position : Perform complex legal secretarial and clerical duties in support of attorneys which involve active and extensive public interests and contact with other public agencies; and perform related work as required. This is a Confidential classification. Confidential in this context according to the Personnel Rule means a non-management employee who, in the course of his or her duties, is regularly privy to management planning or decision making regarding the County's administration of employer-employee relations as determined by the Board of Supervisors.

Distinguishing Characteristics : Legal Secretary-Confidential I : This is the entry level class in the Legal Secretary Confidential series. Incumbents in this classification are initially assigned work of a less complex and more routine nature, increasing in complexity with time and training. A position in this class is distinguished from a position in the next higher class of Legal Secretary II - Confidential in that the latter possesses more extensive knowledge of the office to which they are assigned and the legal procedures and forms which are performed, assumes a higher level of responsibility, handles more complex legal secretarial duties, and performs their duties under minimal supervision. Legal Secretary-Confidential II : This is the journey level class in the Legal Secretary - Confidential series. This classification is distinguished from the Legal Secretary I - Confidential by the level of responsibility assumed, complexity of duties assigned, and independence of action required. Incumbents are expected to perform the full range of Legal Secretary duties under minimal supervision and may be assigned as a lead worker.

Examples of Essential Duties : Duties may include, but are not limited to, the following : Legal Secretary-Confidential I : Learns and performs the less complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercises considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; opens, sorts and distributes mail; operates a variety of modern office appliances; prepares conference rooms for meetings; may be called to court to assist attorneys in trial; may be called to assist in secretarial and / or clerical positions within the office; perform other legal secretarial and clerical duties as assigned. Legal Secretary-Confidential II : Performs more complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; exercises independence in preparation of legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence independently; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercising considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; prepares a variety of bills and invoices; opens, sorts and distributes mail; operates a variety of modern office appliances and orders office supplies as necessary; prepares conference rooms for meetings; may act as lead worker and provide direction, training and support to other clerical staff; may be called to court to assist attorneys in trial; may be called to assist in secretarial and / or clerical positions within the office; perform other legal secretarial and clerical duties as assigned.

Qualifications : Any combination of education and experience sufficient to directly demonstrate possession and application of the following : Legal Secretary-Confidential I : Knowledge of office practices and procedures; style / format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment. Ability to perform legal secretarial and clerical duties; learn civil, criminal, juvenile, domestic, probate, family, and other statutes governing the County Counsel's Office; learn the operations and procedures of the County Counsel's Office; learn the legal terminology, forms and formatting used in the County Counsel's Office; organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence; and establish and maintain cooperative working relationships with those contacted in the course of work. Legal Secretary-Confidential II : Knowledge of civil, criminal, juvenile, domestic, probate, family, and other statutes governing the District Attorney, Public Defender and Health and Human Services Agency; operations and procedures of the District Attorney, Public Defender and Health and Human Services Agency; legal terminology, forms and formatting used in the District Attorney, Public Defender and Health and Human Services Agency; office practices and procedures; style / format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment. Ability to perform complex legal secretarial and clerical duties; organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence independently; act as a lead worker and provide direction, training and feedback to other clerical staff; and establish and maintain cooperative working relationships with those contacted in the course of work.

Minimum Qualifications : It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Legal Secretary Confidential I : One (1) year of clerical experience preparing a wide variety of legal documents. OR Three (3) years of responsible clerical experience in an office environment. Legal Secretary Confidential II : Two (2) years of full-time experience comparable to that of Legal Secretary I - Confidential with Shasta County.

Supplemental Questions : Responses to the following must be submitted with a completed application. Do you have (1) one year of clerical experience preparing a wide variety of legal documents? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N / A. Do you have (3) three years of responsible clerical experience in an office environment? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N / A. Do you have two(2) years of full time experience comparable to that of a Legal Secretary I-Confidential with Shasta County? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N / A. This position is in an office that works closely with sensitive case information. Do you understand that some tasks required in this role may involve reading reports of abuse, neglect, and poor living conditions? Yes / No. I acknowledge that if I answered "Yes" to any of the above questions, but did not give the requested additional information, my application may be considered incomplete and may be screened out. Yes / No.

Physical Demands and Work Environment : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Other Considerations : All new employees