Office Manager

Job Description

Job Description

We are looking for a detail-oriented and bilingual Office Manager to join our team in Houston, Texas. This Contract to permanent position is part-time, requiring 32 hours per week across four days, with Monday and Friday being essential workdays. The ideal candidate will oversee administrative tasks, maintain a well-organized and efficient office environment, and coordinate logistics to ensure smooth daily operations.

Responsibilities :

• Manage office supplies, ensuring inventory is stocked and organized to meet operational needs.
• Coordinate calendars, office events, and employee onboarding activities while maintaining an organized schedule.
• Prepare and submit expense reports using Concur or similar tools, ensuring accuracy and timely submissions.
• Handle receptionist duties, including greeting visitors and managing incoming calls in a courteous and efficient manner.
• Assist with planning and coordinating executive meetings and office breakfasts.
• Maintain a clean and organized office environment, ensuring spaces are tidy and presentable.
• Collaborate with team members to support administrative tasks and enhance overall office efficiency.
• Provide bilingual support in Spanish for communication and documentation needs.
• Monitor accounts payable processes and ensure timely payments to vendors.
• Minimum of 2 years of experience in office management or executive assistant roles.
• Proficiency in administrative tasks, including managing calendars and coordinating events.
• Strong organizational skills with attention to detail and the ability to multitask effectively.
• Experience with expense reporting tools such as Concur or similar systems.
• Bilingual in Spanish, with excellent verbal and written communication skills.
• Familiarity with accounts payable processes and basic financial tasks.
• Detail-oriented demeanor with the ability to maintain a clean and organized workspace.
• Availability to work part-time, 32 hours per week, including Mondays and Fridays.