Legal Secretary

Job Description

Job Description

Description

We are looking for a Legal Secretary to join our team. We are seeking talented individuals who are committed to excellence and thrive in an environment of collaboration.

Key Responsibilities

As a Legal Secretary, you will work closely with administrative support staff (word processing, office services, and receptionists) to :

• Transcribe and prepare correspondence, memoranda, and other legal documents from written and oral drafts.
• Input attorney’s time and ensure that timesheets are delivered to the appropriate person in a timely manner.
• Process bills; proof billing sheets; review and edit bills; and assist attorneys with tracking client invoices, payments, and unique billing arrangements.
• Set up and maintain client and firm files; manage daily mail; request conflict of interest checks; and maintain respective attorney calendars and deadline reminder systems.
• Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e-filing and e-service).
• Draft and proof simple pleadings and correspondence, as directed.
• Contact clients, courts, counsel, experts, witnesses, etc. via phone, e-mail, and / or correspondence to act as a liaison in scheduling / coordinating meetings, depositions, etc.
• Maintain good public relations with clients; and observe confidentiality of attorney-client relationship.
• Work with junior and senior level attorneys in a variety of practices.

Skills, Knowledge and Expertise

An ideal candidate has :