Administrative Support

PACIVHumble, TX, US

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Job Description

Our ACE Controls location is seeking a highly organized and detail-oriented administrative professional to support our operations in Humble, TX. Our Administrative Support , plays a key role in keeping projects on track, managing documentation, coordinating material & supply orders, and ensuring smooth day-to-day administrative operations.

Key Responsibilities

Maintain and organize project documentation, including submittals and technical manuals, ensuring status updates, approvals, and compliance.
Prepare submittals and O&M manuals based on Bills of Materials (BOMs).
Manage material and supply orders, process purchase orders, and monitor inventory to prevent production delays.
Ensure material pricing is consistently up to date.
Handle administrative tasks such as phone and email communication, reception, and general office coordination.
Oversee document control and compliance, ensuring deliverables meet quality standards and specifications.
Enter new projects into the system and verify receipt of all required customer documentation.

Qualifications & Skills

Required

High school diploma or equivalent educational credentials

Excellent organizational skills with a strong attention to detail and accuracy.

Familiar with purchase order processing and supply ordering procedures.

Comfortable working with Bills of Materials (BOMs) and ensuring alignment with project deliverables.

Skilled in managing email correspondence, phone communication, reception duties, and general office administration tasks.

Strong written and verbal communication skills

Proficient in Microsoft Office Suite (especially Excel) and Adobe Creative Suite

Preferred

Demonstrated experience in document control and project administration within technical, manufacturing, construction, or engineering environments.

Knowledge of quality assurance and compliance standards, ensuring adherence to regulatory and operational requirements.

Familiar with ERP and inventory management systems, supporting efficient tracking and resource planning.

Compensation & Benefits Highlights

ACE Controls offers a competitive salary range with a comprehensive benefits package designed to support the well-being and financial future of our employees

Generous Paid Time Off - Vacation, sick leave, and company-recognized holidays

Healthcare Coverage - ACE covers 60% of the healthcare premium including Vision & Dental

401(k) Retirement Plan - Company match up to 4% & full vestiture on enrollment date

ACE Controls is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status. ACE Controls complies with all applicable federal, state, and local laws regarding non-discrimination and affirmative action. Employment is contingent upon successful completion of background checks and eligibility to work in the United States.

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Administrative Support • Humble, TX, US