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Billing & Office Administrator

Billing & Office Administrator

IICRCSouthaven, MS, US
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Billing & Office Administrator

We are seeking a highly organized and detail-oriented Billing & Office Administrator to join our team. This role will help manage our financial records and administrative operations and is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is eager to contribute to a well-run, efficient office.

Key Responsibilities

Billing Responsibilities

  • Assist the accounting team by gathering necessary accounting documents from the field
  • Provide billing support for all operations (i.e. generate invoices, ensure billing details are accurate, etc.)
  • Track employee expense reimbursements
  • Maintain organized digital and physical records of financial transactions to track cost
  • Track subcontract expenses and billing

Office Administration Responsibilities

  • Oversee day-to-day office operations to ensure a productive work environment
  • Support the field operations personnel with all travel-related inquiries (i.e. booking travel, tracking whereabouts, etc.)
  • Assist with field operations personnel inquiries, billing, and general office coordination
  • Track travel and per-diem payments for employees
  • Responsible for asset management tracking (i.e. vehicle maintenance schedule, supply inventory, etc.)
  • Answering billing-related calls from subcontractors
  • Maintain and resolve any payment-related inquiries promptly
  • Ensure timely and accurate processing of customer payments

    • Qualifications

  • Proven experience as an Office Manager or in a similar administrative role.
  • Strong understanding of billing, accounts payable, and general accounting principles.
  • Proficiency in QuickBooks or similar accounting software and Excel is preferred.
  • Time and Material billing experience highly preferred
  • Experience in commercial construction or related industry is a plus.
  • Excellent organizational skills with a keen attention to detail.
  • Strong communication skills, both written and verbal.
  • Ability to work independently as well as part of a team in a fast-paced environment.

    • Skills / Physical Demands / Competencies

    This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law.

    Compensation : $60,000.00 - $85,000.00 per year

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    Office Administrator • Southaven, MS, US