Executive Assistant / Office Operations to CEO of AI-focused Fintech Company in Brooklyn

Our client, a fast-growing, AI-focused fintech startup in Brooklyn, is seeking an Executive Assistant & Office Operations professional to support the CEO / Founder. This is a dynamic, high-impact role requiring exceptional organization, adaptability, and the ability to thrive in a fast-paced, constantly evolving environment. The ideal candidate will have a minimum of five years' administrative experience—preferably in venture capital, AI, or a high-growth startup—and the confidence to deliver top-tier executive support while also rolling up their sleeves for hands-on operational tasks. A key responsibility will be managing the buildout of the company's new Brooklyn office. Our client is looking for someone with an "all-hands-on-deck" mentality, outstanding communication skills, impeccable discretion, and a true "no job beneath me" approach. This position is in-office 3-4x / wk.

RESPONSIBILITIES

Manage buildout of the upcoming Brooklyn office

Arrange domestic and international travel including flights, hotels, car services and dinner reservations. Process Visas and update passports as needed

Manage heavy calendars

Schedule meetings and conference calls and rearrange anyconflicts

Process expenses reports and travel reimbursements

Handle some personal work as requested

Maintain relationships and negotiate with vendors

Assist with other administrative tasks and projects as needed

Operational tasks including market / AI research

REQUIREMENTS

5+ years of administrative experience

VC, AI or Fintech experience preferred

Bachelor's degree preferred

Poised and polished demeanor

Close attention to detail is a must

Ability to work independently as well as part of a team

Superb written and verbal communication skills

Proficiency with Microsoft Office

SALARY

$(DOE) + discretionary bonus

HOURS

9am-6pm Monday-Weds / Thursday in office + 24 / 7 availability

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