Project Manager

Location : Tulsa, OK

Reports to : Director of Project Management

Team : Project Management

Education : BS in Architecture, Engineering, Construction Management, Business, or equivalent education from an accredited college or university. BS in Architecture or Engineering is preferred.

Professional : Project Management Institute’s PMP or PSMJ’s AECPM Certification and / or Licensed Architect or PE designation desired.

Experience : A minimum of 5 years prior work experience in design, project management, engineering, or architecture required. Experience in managing multi-discipline commercial, government, or retail projects is desired.

Position Summary :

The Project Manager is an organized, self-motivated, detail-oriented, and highly organized person responsible for the overall leadership and management of projects from inception through completion – in short, to lead, direct, and manage the project team. The Project Manager role touches all activities and functions of the company from accounting to marketing to production to construction administration. This position has a high degree of autonomy, responsibility, and will require working on a variety of tasks and multi-discipline design projects.

Essential Functions : Essential Duties and Responsibilities include the following :

To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

1. Establishes and / or manages client relationship with customers from varying market sectors including local, state and federal government agencies, private customers, contractor partnerships, architects and / or engineers, and other clients.

2. Must be a capable and experienced person with authority to speak for the firm in dealing with the client in all routine matters associated with the project.

3. Is aware of and helps to articulate the client’s goals and objectives.

4. Assists the principal-in-charge with fee negotiations.

5. Reviews RFP documents and works with Department Directors to determine what disciplines and consultants are needed for the project, determine resourcing, and develop fees.

6. Manages project finances through budgeting, invoicing, and collection in accordance with contract requirements.

7. Plans and manages the project in all aspects of scope definition, objectives, technical feasibility, schedule, and budget in coordination with the principal-in-charge and department directors and ensures that projects are delivered on-time, within scope, and within budget. Takes appropriate actions to maintain the project schedule and budget.

8. Works with design staff and consultants to develop opinions of probable construction costs.

9. Is responsible for recommending, selecting, coordinating, and scheduling outside consultants.

10. Monitors the progress of the project to determine actual work accomplished versus cost-to-date versus budget and keeps the principal-in-charge periodically updated.

11. Prepares project meeting agendas, leads project meetings, prepares meeting minutes, and tracks actions items.

12. Manages multi-discipline quality control sessions at each design phase and verifies that discipline quality control procedures have been performed.

13. Coordinates with all approval agencies and authorities to ensure that any specific requirements are addressed.

14. Organizes and establishes project files and maintains comprehensive project documentation.

15. Coordinates construction administration activities with the Construction Services Department or conducts construction administration activities including pay application reviews.

16. Develop project objectives by reviewing project proposals and plans; conferring with management. We will also look to this person to prepare proposals and work with marketing to prepare RFP submittals.

17. Perform risk management to minimize project risks and report and escalate issues to management.

18. Is responsible for final project closeout.

Critical Skills, Knowledge, and Abilities :

1. Possess excellent communication skills (i.e., verbal, graphical, and in writing) and the ability to communicate your ideas in a way that people understand.

2. Experience with MS Office, OneNote, Smartsheet, and Deltek Vision (or similar ERP system) preferred.

3. Experience with AutoCAD and Revit is required to interact with our production team.

4. Knowledge of AIA standard contracts and forms preferred.

5. Familiar with AIA construction project methodology, design standards, and specifications.

6. Ability to read, analyze, and interpret technical documents.

7. Ability to develop proposals, scope, fees, and schedule.

8. Possess good listening skills, respectful in your interactions with others, possess a positive outlook on life, have a coaching mentality, and a willingness to learn.

9. Possess managerial skills to be proficient in managing internal staff and multiple projects and clients.

10. Ability to coordinate many moving parts to deliver a solid, final product.

11. Ability to delegate, manage, and inspire others; confidence, honesty, commitment, and ability to see big picture and managing all aspects of projects from start to finish.

12. Ability to accommodate overnight travel by car and by air.

13. Ability to prioritize critical activities, plan, and determine what must be done next.

14. Ability to win new work from current clients and participate with Marketing in winning work from new clients.

15. Ability to respond to inquiries or complaints from clients, co-workers, regulatory agencies, or members of the business community.

16. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables.

17. Experience in architectural and engineering design, coordination, documentation and construction.

18. Knowledge and understanding of building and zoning codes, accessibility standards, and code review and permitting processes.

Mathematical Skills : Ability to work with mathematical concepts such as probability and statistical analysis, and fundamentals of geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Demands : While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands to handle or feel. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.

Cyntergy has a beautiful work facility, excellent compensation and benefits, a team culture that encourages personal development, is community oriented and supports volunteer work. We are an EEO employer.

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