Administrative Coordinator (Temp)

Description

Administrative Coordinator (Temp)

Office of Academic Assistance

Robinson College of Business

Georgia State University

Georgia State University's J. Mack Robinson College of Business is the sixth largest business school in the country with an enrollment of approximately 8,000 students. Our undergraduate and part-time MBA programs for working professionals are ranked among the best by U.S. News & World Report, and our Executive MBA is ranked among the world's best by CEO Magazine. Georgia State University is located in the heart of Atlanta and has strong ties with Atlanta's business leaders, many of whom are alumni of J. Mack Robinson College of Business.

The Office of Academic Assistance at Georgia State University is seeking to hire an Administrative Coordinator (Temp) .

WHAT MAKES GSU A GREAT PLACE?

A knowledge-sharing organization that works collaboratively with diverse partners.

Professional development opportunity and mentorship.

A rapidly growing center within an academic setting.

WHAT WILL YOU DO :

The Administrative Coordinator (Temp) will provide front desk support to the Office of Academic Assistance.

DUTIES AND RESPONSIBILITIES INCLUDE :

Greet and welcome visitors, students, faculty, and staff; help them with directions, check-in, or refer them to appropriate staff.

Answer, screen, and direct telephone calls; manage the office's front desk email account and general correspondence.

Manage the appointment system (e.g., scheduling, cancellations, follow-ups) for academic advisors, including in-person and virtual appointments.

Monitor walk-in traffic; assist students who come without appointments with basic inquiries or route them as needed.

Ensure that student check-in process is smooth for advisement appointments; verify student information and maintain confidentiality.

Maintain front desk area : keep it clean, organized, stocked with necessary materials (forms, brochures, supplies).

Process incoming and outgoing mail / package deliveries; distribute internal mail; handle document scanning, copying, filing.

Provide students with information about university policies, deadlines, and resources (e.g., registration, graduation, financial aid, tutoring, etc.).

Coordinate meeting room reservations and space scheduling for academic workshops, advising sessions, or special events.

Help with the preparation of reports, brochures, presentations or materials for the OAA.

Order and manage office supplies; maintain inventory.

Perform miscellaneous administrative and clerical tasks as needed (data entry, updating databases, maintaining logs).

Performs other duties assigned.

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and / or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and / or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

Minimum Requirements :

Bachelor's degree and two years of related experience; or a combination of education and related experience.

Preferred Requirements :

1-2 years of experience in a customer-facing administrative or front desk role (preferably in higher education).

Strong skills with Microsoft Office (Word, Excel, Outlook) and comfort with learning appointment scheduling / student information systems.

Excellent verbal and written communication skills.

Strong interpersonal skills.

Ability to work with a diverse student population.

Good organizational skills, attention to detail; ability to multitask and prioritize.

Department : RCB Office of Academic Assistance

Location

: Atlanta Campus

Shift : Monday - Friday / 30 - 40 hours per week

Salary : $23.00 - $24.00 / hour

Pay Grade : Temp

FLSA Status : Non-Exempt

Job Type : Temporary Work

Job Posting

: 10 / 08 / 25, 1 : 40 : 49 PM

Closing Date

: 10 / 23 / 25, 3 : 59 : 00 AM

Special Instructions :

To be fully considered for this position, all candidates at the time of submission must provide the following documents :

• A complete and accurate GSU application
• Resume

Georgia State University Values : COMMUNITY : Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING : Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION : Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY : Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE : Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION : Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653.

Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime : Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.