Physician Office Manager III - FT - Day - Institute for Neurosciences Princeton

Position Overview

Works directly with providers to implement provider scheduling to ensure maximum productivity. Coordinates scheduling of resources including exam rooms and equipment to ensure appropriate resources for each provider. Exercises discretion and judgment when scheduling staff to ensure adequate coverage in all areas, which may require cross-coverage of staff between locations.

Responsible for registration, charge capture and initial submission, point of service collection, and file maintenance.

Makes recommendations to enhance growth and volume of practices.

Approves all expenditures. Manages office inventory of adequate supplies and equipment. Assures supplies and set up for efficient nighttime services are carried out.

Interviews and hires for various locations due to the needs of the location and adhering to salary budget. Appraises performance, rewards and disciplines employees. Addresses complaints and exercises discretion and judgement when resolving problems. Carries out management responsibilities in accordance with the organizations policies and applicable laws.

Completes timely and accurate statistical reports such as monthly referrals, provider hours and vacation, and monthly financial information as required and submits in a timely manner.

Attends CH meetings as assigned. Coordinates practice management participation in provider meetings and conducts staff meetings on an ongoing basis with documented minutes.

Focuses on patient satisfaction goals to increase volume.

Ensures that all performance reviews, in-service education, and employee compliance issues are addressed on a timely basis.

Operates in a fiscally responsible manner to achieve operational efficiency and to adhere to established policies, practices and procedures.

Ensures physicians and staff are adhering to DNV-GL standards and coding requirements set forth by CH.

Interacts with insurance and managed care companies and central billing office to keep current on procedures for billing and referrals. Researches feasibility of accepting new plans and completes applications with input by billing manager.

Participates in the budgeting process and makes recommendations for equipment needs. Monitors budget compliance and takes action to avoid variances above budget. Manages office accounts payable activities based on office expenditures.

Minimum Requirements

Education : High school diploma or GED required. Bachelors degree preferred.

Experience : Five years office management experience required. Experience in a healthcare setting preferred.

Knowledge and Skills : Possesses excellent organizational, interpersonal, conflict resolution, and verbal and written communication skills. Knowledge of insurance (ICD-9 / 10 coding, CMS regulations, state / federal regulations, CLIA, DOH, OSHA regulations) preferred; Solid knowledge of and experience in billing and health insurance guidelines and practices, including commercial, CMS and managed care payers.

Special Training : Solid knowledge of and ability to use electronic health records, scheduling, charging and billing systems. Intermediate to advanced computer skills. Proficient with Microsoft word and excel.

Mental, Behavioral and Emotional Abilities : Ability to effectively manage multiple locations and ability to respond efficiently and effectively within the realm of several fast paced environments.

Usual Work Day : 8 Hours

Physical Demands and Work Environment

Frequent physical demands include : Standing, Walking, Wrist position deviation, Pinching / fine motor activities, Keyboard use / repetitive motion.

Occasional physical demands include : Sitting, Climbing (e.g., stairs or ladders), Carry objects, Push / Pull, Twisting, Bending, Reaching forward, Reaching overhead, Squat / kneel / crawl.

Continuous physical demands include : Talk or Hear.

Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.

Sensory Requirements include : Very Accurate 20 / 40, Near Vision, Very Accurate 20 / 40, Far Vision, Color Discrimination, Moderate Depth Perception, Accurate Hearing.

Anticipated Occupational Exposure Risks Include the following : Bloodborne Pathogens, Chemical, Airborne Communicable Disease, Uneven Surfaces or Elevations.

Offers are contingent upon successful completion of our onboarding process and pre-employment physical. Capital Health will require all applicants to have an annual flu vaccine prior to start date, with the exception of individuals with medical and religious exemptions.

Company will never ask candidates for social security numbers or date of birth during application phase. If you are asked for this information online, you may be a target for identity theft.

For benefit eligible roles, in addition to cash compensation, we provide a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, robust PTO plan, overtime to eligible roles, and other benefits, including elective benefits employees may select to best fit the needs and personal situations of our diverse workforce.

The pay rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and / or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity. Bonus and / or incentive eligibility are determined by role and level.

The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare. Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.