Marketing and Communication Specialist I (Gainesville)

Marketing and Communication Specialist I

Job no : 537111

Work type : Staff Full-Time

Location : Main Campus (Gainesville, FL)

Categories : Communications / Public Relations / Marketing

Department : 33050000 - HP-PHYSICAL THERAPY

Classification Title :

Marketing and Communications Specialist I

Classification Minimum Requirements :

Bachelor's degree and two years of relevant experience; or an Associate's degree and four years of relevant experience; or an equivalent combination of education and experience.

Job Description :

This role is a critical part of the Department's outreach and engagement efforts, with a strong emphasis on event planning and coordination. As the department's go-to for orchestrating high-impact experiences, this position will lead the planning and execution of seminars, symposia, and signature events that showcase our faculty, students, and research.

Key responsibilities include :

Organizes academic symposia, educational special events, research seminars, and departmental, and research events.

Independently, and in conjunction with key faculty and staff, organizes the Annual Neuromuscular Plasticity Symposium, weekly Neuromuscular Plasticity summer seminar series, Rehabilitation Science seminar series, and other departmental and research meetings. These responsibilities include managing communications and coordinating all logistical aspects of these events such as :

• Recruits and organizes speakers and symposium scholars, arranging travel logistics and meeting itineraries, as needed.
• Manages event logistics-including room reservations, catering, A / V, facilities, equipment, signage, and decorations-while overseeing public relations activities to effectively promote events.
• Monitors, tracks, and maintains event budgets in collaboration with the Assistant Director of Administrative Services.
• Formulates committee meeting agendas.
• Liaison and primary point of contact for T-32 trainees, preceptors, and departmental faculty and administration during T32-sponsored events and for ongoing website and T32-public relations.
• Works alongside team members on renewal and periodic reports of T-32 and K-12 student and faculty training grants including gathering and coordinating seminars, and other data.
• Works alongside team members to produce special educational events such as open houses, orientations, applicant visit days, graduation events, alumni, and other special events.
• Coordinates marketing efforts for these events using social media, web, written content, etc. as relevant to the event.
• Creates programs, agendas, or itineraries, maintaining guest list, and communicating with participants as needed.

Assists the administrative specialist with organizing, coordinating, and implementing departmental events such as holiday and retirement parties, and special departmental lunches / events, making sure that all pertinent UF and State rules and regulations are adhered to (such as alcohol policies, maintenance requirements, etc.) as needed.

Marketing, Public Relations, Information Coordination, Website, and Other Media responsibilities.

Serves as the primary coordinator of the department's marketing efforts, assessing communication needs through relevant research, stakeholder input, and guidance from the department's Marketing Committee. These responsibilities include :

Special Projects

Expected Salary :

$57,000 - $64,000 annually, commensurate with education and experience.

The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https : / / benefits.hr.ufl.edu / .

Required Qualifications :

Bachelor's degree and two years of relevant experience; or an Associate's degree and four years of relevant experience; or an equivalent combination of education and experience.

Preferred :

A bachelor's degree in marketing, public relations, event management, or related field.

Experience with marketing and event planning.

Proficient knowledge of Microsoft Office Suite (e.g., Excel, Word, and PowerPoint), graphic design software, and WordPress.

Demonstrated attention to detail, organization, critical thinking skills, and communication skills.

Experience engaging with external speakers, researchers, or similar stakeholders in a professional, high-visibility capacity.

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter, resume, and three professional references.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

This is a time-limited position.

If an accommodation is needed to apply for this position, please call 352 / 392-2477 or the Florida Relay System at 800 / 955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida's Sunshine Law.

Health Assessment Required : No

Advertised : 12 Sep 2025 Eastern Daylight Time

Applications close : 28 Sep 2025 Eastern Daylight Time

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