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Private Client Operations Associate

Private Client Operations Associate

Chrome HeartsHollywood, California, United States, 90038
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CHROME HEARTS , the Fine Jewelry, Accessories, Shoes, Fragrance & Home Goods company renowned for its sophisticated life-inspired designs, was conceived in 1988 by Richard Stark in Los Angeles. Honoring a commitment to quality materials and timeless design, CHROME HEARTS now has thirty+ stores across North America, Europe, and Asia, and can be found in the most exclusive boutiques around the world.

SUMMARY / OBJECTIVE

The Private Client Operations Associate , based in Hollywood, CA, provides critical operational support to the Private Client Sales team. This role ensures flawless execution behind the scenes, maintaining inventory accuracy, overseeing shipments, and assisting with VIP client requests. The Associate will be entrusted with handling luxury product, managing the stockroom and jewelry safe, and coordinating logistics to support the Private Client Manager and high-value clients with the highest level of discretion and efficiency.

ESSENTIAL FUNCTIONS

Stock Organization & Inventory Management

  • Maintain a meticulously organized stockroom with properly tagged, retrievable merchandise.
  • Receive transfer orders (TOs) both physically and in system; verify accuracy.
  • Conduct regular cycle counts and support quarterly physical inventories.
  • Identify and report inventory discrepancies, ensuring timely resolution.
  • Maintain back-of-house stock to prevent damages and support seamless operations.

Jewelry Safe Management

  • Organize and maintain the jewelry safe, categorizing pieces for easy retrieval.
  • Accurately record all product movements in the safe binder.
  • Shipping, Packing & Receiving

  • Prepare secure, compliant shipments (domestic and international) with accurate documentation.
  • Track and confirm all outgoing deliveries to ensure on-time arrival.
  • Personally deliver high-priority or VIP orders as needed.
  • Receive, unpack, and reconcile incoming shipments (including RITA and store pullbacks).
  • Supply Management

  • Monitor, replenish, and organize all packing and operational supplies (bags, ribbon, tissue, pouches, boxes, etc.).
  • Maintain the factory supply cabinet for accessibility and efficiency.
  • Private Client Engagements

  • Partner with the Private Client Manager to fulfill VIP requests : product pulls, invoicing, PDFs, purchase history, and order status updates.
  • Coordinate order placement, shipping, and delivery for Private Client transactions.
  • Assist with Private Client events and factory visits, including preparation, setup, product pulls, documentation, invoicing, and guest gifting.
  • Maintain Private Client warehouse inventory, ensuring items are clean, organized, and tagged.
  • Factory Coordination & Special Projects

  • Facilitate Private Client, employee, and Stark family repairs from intake to final delivery.
  • Support gifting initiatives, including invoicing, wrapping, and distribution.
  • Assist with internal purchases (CHE / CHJ / employee orders), ensuring smooth product pulls, order checks, and delivery.
  • Retag and re-integrate press loan returns into Private Client stock.
  • Provide direct, confidential support to the Stark family and extended family as required.
  • General Support

  • Proactively monitor daily replenishment needs and pick-up schedules.
  • Ensure the timely delivery of all purchases and gifts through careful shipping logistics or direct delivery.
  • Assist the Private Client Manager with special projects, urgent priorities, and confidential tasks.
  • QUALIFICATIONS

  • High school diploma or equivalent required; Associate or Bachelor's degree preferred.
  • Proven experience in luxury retail, operations, or logistics.
  • Valid driver's license required.
  • Proficiency in Microsoft Office (with intermediate knowledge of Excel), email, and inventory management software (D365, MPOS, or similar); willingness to learn new tools.
  • Knowledge of shipping software; international shipping experience preferred.
  • COMPETENCIES / SKILLS

  • Consistently handles sensitive client information, high-value merchandise, and internal matters with the utmost professionalism, maintaining strict confidentiality at all times.
  • Demonstrates integrity and professionalism when handling sensitive information; strong commitment to upholding company standards.
  • Strong organizational skills with the ability to multi-task, prioritize, and manage stock management, inventory control, and shipment handling.
  • Exceptional attention to detail to ensure accuracy in tagging, inventory counts, and documentation.
  • Excellent interpersonal and communication skills (verbal and written) with the ability to build strong relationships across departments.
  • Customer-service oriented, with experience or aptitude for addressing client inquiries and resolving issues related to shipments or merchandise.
  • Self-motivated, adaptable, and results-driven with a positive attitude, strong work ethic, and genuine enthusiasm for the role.
  • Quick to act, efficient, and able to thrive in a fast-paced environment while retaining and applying large amounts of information.
  • PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit and stand for long periods of time, reach, stoop, kneel, walk, and climb stairs; ability to use arm, hands, and fingers to perform basic retail and office duties. The employee is required to be able to lift boxes up to 25 pounds.

    OTHER DUTIES

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    BENEFITS

  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
  • ADDITIONAL INFORMATION

    Chrome Hearts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

    The pay range for this role is :

    25 - 30 USD per hour(Hollywood, CA)

    PI2f6bf0a0650a-30511-38734641

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    Private Client Associate • Hollywood, California, United States, 90038

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