22736 - Program Management Coordinator

Program Management Coordinator

Coordinate activities and projects for assigned program area(s). Provide technical support to the district programming function. Provide technical assistance with development of the Six-Year Improvement Program, Secondary Six-Year Plan, State and Metropolitan Improvement Programs, Federal Strategy, FIRE reports and project closeout. Assist with developing and maintaining project schedules. Support VDOT's federal programs by tracking expenses and reporting activities in compliance with state, federal regulations, laws and practices.

Development of construction programs and maintaining proper project funding : Review and analyze draft and final Six Year plans and produce reports. Monitor and manage data related to six-year programs and projects in various computer systems. Coordinate with program leads and project managers to maintain and update program and project data. Initiate and process fund transfers between projects. Prepare data and reports for program meetings and six-year plan public meetings. Monitor District's federal strategy and prepare status reports. Assist with special-funded programs.

Program and Project Accounting : Reconcile project expenditures and prepare data for journal voucher corrections. Research project financial data and billings and invoices to and from localities. Provide guidance on proper coding of project expenditures. Prepare district responses to FIRE requests. Monitor project closeout database and coordinate reviews. Prepare and monitor the SYP, Secondary Construction budget and Six-Year Road Improvement plan to carry out secondary, incidental and revenue sharing projects. Adjust budgets to avoid overexpenditures, handling fund transfers, reviewing project authorizations and funding preparation for project advertisement.

Project Coordination and Document Preparation : Provide assistance to localities in funding delivery of Enhancement and Locally Administered Projects. Prepare status reports and paperwork and monitor budgets. Coordinate and conduct project reviews for all projects before and after project assembly packages are submitted and project is advertised. Prepare documents, letters, and correspondence to localities and other groups working with VDOT on project delivery and related funding issues.

Ability to analyze financial data, work with detailed numerical data and generate reports. Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings. Ability to follow written and oral instructions. Ability to gather and analyze data and prepare reports. Ability to manage multiple tasks simultaneously. Ability to research and analyze data, form conclusions and create reports and programmatic materials. Ability to set clear objectives and measures and to monitor process, progress and results.

Knowledge of VDOT's financial and project data management systems, including iSYP, PAM, Cardinal, Project Pool, Federal Strategy Database and Project Closeout Database. Knowledge of customer service processes, procedures and practices. Skill in the delivery of exemplary customer service. Knowledge of federal, state, and local transportation laws, regulations, policies and operations. Knowledge of general office practices, procedures and equipment. Knowledge of policies and procedures related to assigned program area. Knowledge of project and time management techniques.

Knowledge of the interrelationships between project data, including phases, schedules, and estimates, and the SYIP, SSYPs, STIP and TIPs, and Federal Strategy. Knowledge of transportation funding requirements and regulations as well as budgeting and finance policies and procedures. Skill in the use of computers and software applications to include automated financial, database and program management software.

Minimum Qualifications : Ability to communicate effectively orally and in writing with customers. Experience monitoring, analyzing and reconciling programming and financial data. Knowledge and understanding of interrelationships between transportation project data, including phases, schedules, and estimates, and the SYIP, SSYPs, STIP and TIPs, and federal strategy. Knowledge of federal, state, local transportation laws, regulations, policies and operations. Knowledge of transportation funding to include budgeting and finance.

Additional Considerations : A combination of training, experience, or education in Financial Management, Business, or related field desired. Experience providing administrative support to a program or program area. Experience in highway design, construction, planning or programming. Experience monitoring, analyzing and reconciling programming and financial data for transportation projects.

VDOT employees must abide by VDOT's Code of Ethics and the Commonwealth's Standards of Conduct.