Administrative Assistant

Benefits : Health insurance, life insurance, dental insurance, vision insurance, disability insurance, 401(k), PTO.

Midwest Renewable Energy (MRE) serves the changing world of ethanol production from agricultural feed stock to a distilled 200 proof final product - ethanol. MRE distributes products based on customer needs big and small and has a growing portfolio to meet the growing demands of exciting new markets. MRE provides distributors and end users with spec grade alcohol to enhance their application’s performance, stability and earn repeat customers – while delivering capacity at the right time and the right price. MRE also provides co-products to help local farmers and co-ops such as wet distillers grains and corn oil and CCDS.

JOB DESCRIPTION :

The Administrative assistant is responsible for the coordination and administration of all Maintenance office support functions, including the support of implementing policies and procedures, invoicing, filing, completing monthly reports, and assisting with plant human resource duties.

Day-to-day job duties include :

• Reading and routing incoming mail, locating and attaching appropriate files to assist employer in dealing with correspondence.
• Organizing and maintaining file systems—filing correspondence, reports, and other records.
• Preparing outgoing mail and correspondence in a timely manner, including e-mail, FedEx, and faxes.
• Assisting with ordering and maintaining office supplies, working within the defined budget.
• Working with Plant team to facilitate meeting setup, documentation, and follow up to promote organizational effectiveness.
• Assisting the Office Manager in daily administrative tasks.
• Maintaining Maintenance office records to include purchase orders, purchase quotes, invoices, and payments.
• Assisting management in developing, implementing and maintaining financial policies.
• Completing any and all tasks assigned by the upper management.
• Tracking and ordering Maintenance inventory and other supplies for the plant.
• Maintains the office services for High Purity team by gathering needed paperwork for orders placed.
• Purchase order, packing list, pallet label, SDS, COA, and Quality Control documents for High Purity.
• Maintaining documentation for each Customer and orders placed by those customers.
• Assist in packaging of small orders to be shipped out ground level.

Mandatory Qualifications :

• High School Diploma or equivalent.  Post‐Secondary education and / or technical trade certificate is preferred.
• Position requires three years office administrative experience to include typing, and thorough records keeping.
• Experience in word processing and basic secretarial skills required.
• Excellent communications skills required.
• Excellent teamwork and multi-tasking abilities required.
• Excellent attention to detail.
• Experience with Excel.

Preferred Qualifications :

• Minimum five years of administrative or office experience preferred.
• Human Resource experience preferred.
• Experience with the ISO Quality Management System.

Skills / Behaviors :

• Behave in a manner that is consistent with an experienced professional in the industry.
• Maintain outstanding customer service.
• Effectively problem solve, negotiate, and resolve disputes.
• Effectively manage multiple priorities with efficiency; plan and anticipate needs.
• Act with honesty and integrity.

Physical and Workplace Requirements :

• The employee must occasionally lift and / or move up to 25 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• The noise level in the work environment is usually low to moderate.
• Sit for long periods of time.
• Repeat the same movements.