Accounting Manager

The Accounting Manager is responsible for assisting in managing the day to day Accounting Department operations, including summarizing revenue, accounts receivable, accounts payable, and payroll processing.

Essential Job Functions :

• Manage and oversee daily operations of the accounting department.
• Maintain regular attendance in compliance with Club standards, as required by scheduling which can vary according to the needs of the Club.
• Be knowledgeable of and comply, at all times, with the Club’s standards, policies, and regulations to encourage safe and efficient operations.
• Function in accordance with established standards, procedures, and applicable laws.
• Perform in an ethical and discreet manner when dealing with sensitive financial and member information.
• Accurately prepare and maintain accounting documents and records.
• Cash tenders reconciliation / posting of daily charges to member accounts.
• Post & deposit AR payments.
• Prepare bank deposits and process them through the bank's online portal.
• Research, track, and resolve accounting or documentation problems and discrepancies.
• Provide prompt and courteous assistance to members in answering inquiries and correcting member statements when charging errors are made.
• Send collections notices for past due members.
• Follow corporate policy in suspending delinquent members and work with the GM to collect payment.
• Provide prompt and courteous assistance and support to company personnel in accounting inquiries.
• Process weekly check runs and ensure vendors are paid accurately and on time.
• Balance Vendor statements each month.
• Maintain records of invoices and payments.
• Verify departmental coding of invoices and ensure managers are following proper accounting procedures.
• Prepare 1099s each year.
• Perform basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
• Work with Membership Director to accurately process new members, downgrades, upgrades, and resignations.
• Process bi-weekly payroll through timekeeping and PEO systems.
• Electronic onboarding of new hires, pay rate changes, and employee terminations.
• Assist Controller with other payroll & HR duties as needed.
• Assist Controller with bank statement reconciliation and other various month end duties.
• Support GM & Controller with special projects and perform other duties as assigned.

Education / Experience / Skills :

Physical & Mental Demands :

Typical Working Environment

Work is performed in an indoor setting with moderate noise level in an office environment. Varying schedule to include evenings, holidays, and extended hours as business dictates.