Administrative Specialist - Port Gibson, MS

Administrative Specialist - Port Gibson, MS

Attention Military Affiliated Job Seekers - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please follow the next steps.

This position will be filled as a Specialist-Admin I, II, III, or IV depending on skills and qualifications. Candidate must be SASS Test Recommended.

Job Summary / Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include : scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and / or updating functionally related reports and records, developing and / or participating in special projects.

Job Duties and Responsibilities

Provide secretarial and administrative support to department manager. Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls. Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies. Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers / supervisors.

Minimum Education Required : High School / GED

Job Category : Administrative and Support Services

Additional Qualifications / Responsibilities : Minimum Requirements : Education Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Minimum Requirements : Experience Specialist-Admin I : 0-2 years of experience Specialist-Admin II : 2-4 years of experience Specialist-Admin III : 4-6 years of experience Specialist-Admin IV : 6+ years of experience Minimum Knowledge, Skills and Abilities Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met Highly organized, can juggle many tasks at once, not easily overwhelmed Highly flexible and proactive with a strong attention to detail while working in a fast-paced environment Excellent interpersonal skills Communicate effectively with existing and prospective investors Ability to listen and communicate effectively both written and oral Ability to build successful working relationships both internally and externally Strong calendar management skills Proficient in MS Office (Word, Excel, Outlook and PowerPoint) Minimum Requirements : Certifications / Licenses Must be EEI SASS test recommended. Primary Location : Mississippi-Port Gibson Mississippi : Port Gibson Job Function : All Other Jobs FLSA Status : Nonexempt Relocation Option : No Relocation Offered Union description / code : GGNS-Admin- IBEW Local 605 Number of Openings : 1 Travel Percentage : Up to 25%