ADMINISTRATIVE PROGRAM SPECIALIST-A

Administrative Program Specialist-A

Salary : $3,127.00 - $6,136.00 Monthly

Location : Baton Rouge, LA

Job Type : Classified

Job Number : R00109840

Department : LSU-Baton Rouge

Opening Date : 10 / 09 / 2025

Closing Date : 10 / 13 / 2025 12 : 01 AM Central

Job Description :

This position reports directly to the Director of the School of Architecture. Performs various budgeting activities, and assists the Director to complete essential tasks. In addition, the position assists faculty and instructors with administrative matters related to their work. The responsibilities of this position include, but are not limited to, budgetary and fiscal operation, performing administrative functions, supervision of classified and student employees, accounting, human resource management, event planning, payroll and development activities. This position manages both state, private and foundation accounts.

Job Responsibilities

Office Management (20%) - Serves as Office Manager / Supervisor for the School; supervises 1 classified office staff; supervises the activities of student workers and graduate assistants; oversees daily office operations to ensure professional image of school and good work-flow; trains faculty in use of Workday, university policies and procedures, school policies, filing system, etc., and prioritizes work assignments for staff and student employees. Serves as an active leader for office personnel as well as a mentor for junior staff.

Administrative (20%) - Supports the Director by assisting with preparation of accreditation reports and other special reports; writes memorandum and directives regarding administrative matters, and serves as signature authority for the Director for business functions. Serves as an administrative contact for the School on appropriate matters with the College, Human Resource Management, Accounting Services, Admissions, Purchasing, etc.

Accounting (20%) - Maintains and prepares the budget for the School and manages all LSU Foundation accounts regarding scholarships, professorships, etc. Assist in keeping accounting records for the program, both on-line with Workday program and internally on EXCEL spreadsheets; authorizes expenditures within limits set by Director, prepares and processes all accounting documents and maintains all scholarship and award accounts for students, including those working on President's Student Aid and Work Study programs.

Human Resource Management (15%) - Serves as personnel contact for school with the College of Art+ Design and the Office of Human Resource Management, and follows guidelines set forth by HRM for all personnel matters. Assist the Director and faculty search committees with faculty searches, including making requests for approval to advertise faculty positions, maintaining applications for review by search committee, making travel arrangements for interview candidates, obtaining degree requirements for selected candidate, and preparing employment contracts, etc.

Development Coordinator (15%) - Assist Director with fund raising and alumni activities; coordinates Alumni contact and fund raising activities : maintains alumni database and coordinates the School's relationships with friends and alumni of the School and oversees all mass mailings to alumni, friends, and professionals associated with the School. Serves as School contact with the LSU Foundation. Coordinates interaction between students and alumni to support professional development programs and activities.

Purchasing (5%) - Supervises the purchasing of all supplies, materials, and equipment for the School, as well as equipment purchased on grants and contracts; advises Director and faculty on University purchasing guidelines, and maintains school procurement cards issued by the University to purchase supplies and materials that do not require a requisition.

Travel (5%) - Supervises the maintenance of the Business Travel Account for the School, makes travel arrangements through the state contract travel agency. and processes all travel authorizations and travel reimbursements for official school travel. Assist in making travel arrangements for Director, guest lecturers, and other visitors.

Minimum Qualifications : Minimum Requirements See State Civil Service Job Specifications.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program :

Insurance Coverage More information can be found at https : / / info.groupbenefits.org /

Parental Leave- Up to six weeks paid parental leave

More information can be found at https : / / www.civilservice.louisiana.gov / Parental-Leave / Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year :

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) :

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

Employer : State of Louisiana

State of Louisiana

Phone : (866) 783-5462