Executive Assistant to the CEO

Job Description

Job Description

A leading investment firm is seeking an experienced and adaptable Executive Assistant to provide strategic and hands-on support to the Chief Executive Officer. This is a fast-paced, dynamic environment where precision, discretion, and foresight are essential. The ideal candidate will be a true right hand — capable of anticipating needs, managing shifting priorities, and ensuring seamless execution across a wide range of business and administrative activities.

Key Responsibilities

Provide comprehensive day-to-day support to the CEO, including complex calendar management, international travel coordination, and rapid scheduling adjustments

Act as a trusted gatekeeper and liaison between the CEO, internal teams, investors, and external partners

Monitor and prioritize incoming communications, draft correspondence, and ensure timely follow-up on key initiatives

Attend select meetings or calls to capture notes and action items, ensuring follow-through and accountability

Organize logistics for high-level internal and external meetings, including board sessions, investor engagements, and strategic offsites

Manage the CEO's workflow, priorities, and to-do lists with exceptional attention to detail

Anticipate operational and logistical needs, proactively resolving issues before they arise

Handle highly confidential and sensitive information with professionalism and discretion

About You

7+ years of experience providing senior-level executive support in a high-performance, fast-paced environment (finance, technology, or related industries preferred)

Exceptional organizational and multitasking skills; thrives under pressure and adapts easily to change

High emotional intelligence and sound judgment, with the ability to read the room and communicate effectively across all levels

Proactive, resourceful, and solutions-oriented—comfortable making decisions independently

Strong command of modern productivity and collaboration tools (Google Workspace, Slack, Zoom, Microsoft Office Suite)

Excellent written and verbal communication skills

Flexible, professional, and driven by a “no task too small” mentality

Compensation & Benefits

Base Salary : $150,000 - $250,000, depending on experience

Comprehensive health, dental, and vision coverage

401(k) program with company match (eligibility applies)

Flexible PTO and paid holidays

Access to virtual medical services, dedicated benefits support, and employer-sponsored tax assistance programs