Recruiter / HR Assistant

Job Description

Job Description

Description :

OVERVIEW OF KRAPF GROUP :

Krapf Group Vision : Provide the best passenger transportation anytime, anywhere. Krapf is serious about service and safety. We are one of the largest private, family-owned school bus contractors in the U.S. In addition, Krapf has transit, paratransit and charter lines of business. Founded in 1942 with two employees, Krapf has grown to thousands of employees in multiple states. Krapf Corporate Headquarters is located in West Chester, Pennsylvania.

EXPECTATIONS :

• Support Krapf vision and mission in all activities
• Demonstrate Krapf Core Values of commitment, open communication, respect and excellent service
• Represent Krapf in a professional, business-like manner
• Comply with all Krapf employee and safety policies

POSITION SUMMARY :

This office position facilitates the application and onboarding process for prospective new employees. The Hiring Coordinator projects a customer-service oriented and professional demeanor as the first point of contact for all applicants : walk-ins, call-ins, and internet inquiries. The Hiring Coordinator also tracks all pre-employment clearances and requirements to ensure compliance with DOT and company policies and procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES :

Oversee recruiting for school bus areas, including call-backs, follow-up, and schedule for interviews

Maintain Call Log to track inquiries and contact from applicants

Performing follow-up confirmation calls to scheduled candidates the day before their interview

Provide information to candidates and applicants by utilizing HR Script to give an overview of hiring process, position requirements, and expectations

Oversee onsite application process and ensure all paperwork is filled out accurately

Process various confidential pre-employment documents including but not limited to : State Criminal Background Check, Child Abuse Clearance, FBI / Cogent Fingerprinting, Motor Vehicle Records, and set up pre-employment Physical and Drug Screening

Maintain pre-employment tracking spreadsheets in Excel

Process and track all driver qualifications and background checks in Excel

Review criminal background results and motor vehicle records against company hiring procedure. Consult with Safety Officer / Recruitment Coordinator as needed

Offer or remove applicants – verbal and / or written communication

Occupational Medical Center communications – issues, paperwork, waivers, status

Assemble and submit new hire packets and district credentials to training and operations manager

Ensure timely and accurate filing / scanning of applicant and employee paperwork on an ongoing basis

Provide support to applicants throughout the application and pre-employment process

Act as main point of contact for walk-in applicants and inquiries

Create, audit, and maintain folders for new hires

Coordinate local recruitment efforts – yard sign placement, flyers on community boards, banners, etc.

Attend job fairs and events, as needed

DIRECT REPORTS :

None

Requirements : QUALIFICATIONS :

At least 1-year experience in a high-volume recruiting role, or related office administration experience

Prior experience processing background checks, pre-employment screenings, strongly preferred

Customer-service oriented; positive attitude

Ability to adapt to change in a fast-paced environment

Effective oral and written communication skills

Excellent interpersonal skills

Strong Microsoft Office (particularly Excel), social media, and internet skills

Multi-Task : Ability to effectively manage time and prioritize projects in various stages of completion

Superior organizational skills

Strong attention to detail

EDUCATION :

Bachelor’s degree or equivalent

SAFETY SENSITIVE STATUS :

This job is not considered Safety-Sensitive. However, if the incumbent either holds a Safety-Sensitive credential and / or performs Safety-Sensitive duties, they will be subject to random substance, drug and alcohol testing.

This job description supersedes all previous job descriptions and like documents. This job description is summarized in general terms and may not include all job responsibilities related to the position. Krapf reserves the right to interpret, clarify or make changes or revisions to this job description as specific situations warrant.

EOE

#ASTIOS