Assistant Director of Contracts Administration

The Assistant Director of Contracts Administration provides leadership, governance, and operational oversight in contract lifecycle management, driving efficiency, risk mitigation, and strategic vendor engagement at Seton Hall University. Reporting to the Director of Procurement, this role strengthens contract oversight, optimizes approval workflows, and enhances policy adherence across procurement operations. This position is responsible for developing and implementing best-in-class contracting policies, approval structures, and compliance frameworks to align contract administration with institutional priorities. Collaboration is essential, requiring strong strategic partnerships with colleagues in Procurement, Legal, Finance, and business owners / end users. The purpose of this position is to drive efficiency, reduce risk, and advance procurement's role as a strategic enabler of Seton Hall's mission and a steward of its resources. Pursuant to this purpose, the Assistant Director of Contracts Administration may be required to perform transactional duties surrounding requisition processing and supplier onboarding. Aligning with Seton Hall's Adapt '25 initiative, this role transforms contract governance and operational efficiency through standardized templates, automation, and integrated contract tracking, reinforcing procurement's ability to manage institutional obligations effectively.

Duties and Responsibilities :

DUTIES and RESPONSIBILITIES : Below are the major duties in descending order of importance, indicating the approximate percentage of time spent on performing each duty.

40% : Contract Lifecycle Management and Governance :

• Oversight and management of contract-related policies, approval workflows, and compliance protocols that enhance efficiency and accountability.
• Manage end-to-end contract administration, overseeing intake, legal review coordination, and executive approval tracking.
• Working with General Counsel to standardize contract templates, build approved terms and conditions library, and risk assessment processes, ensuring clarity and enforceability.
• Lead efforts to centralize contract oversight, strengthening institutional compliance and procurement accountability.

30% : Process Optimization and Systems Integration :

20% : Stakeholder Engagement and Risk Management :

10% : Policy Development and Institutional Alignment :

Required Qualifications :

Bachelor's degree in business administration, legal studies, procurement, supply chain management, or related field.

6-10 years of experience in contract management, procurement / supply chain, or compliance governance.

SKILLS AND COMPETENCIES

Desired Qualifications :

DESIRED EXPERIENCE & CREDENTIALS

Salary Grade :

AD180 - Administrative

Exempt / Nonexempt : Exempt

Physical Demands : General Office Environment

Special Instructions to Applicants :

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

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