Administrative Assistant 3

Administrative Assistant 3

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Indiana Department of Environmental Management (IDEM) : Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.

Role Overview : This position is in the Petroleum Branch of OLQ. As the Administrative Assistant, you will be responsible for working within an office environment to support your agency with the required tasks to complete the position's responsibilities. In this position, you will be required to have experience in an office environment creating and / or maintaining established procedures. In this role you may be working independently, performing various responsibilities, problem solving, and providing a wide range of functions. This position reports directly to the Branch Chief and serves in a leadership role for the other AAs and Clerical Staff that report directly to each of the 3 Branch Section Chiefs. This position provides training and backup of all administrative and clerical staff in the Branch.

The essential functions of this role are as follows :

• Prepare, evaluate, and maintain administrative reports, policies, and procedures for different program areas.
• Responsible for all administrative activities such as sorting mail, ordering supplies, and processing travel.
• Schedule and maintain calendars for meetings, travel, and activities.
• Research and investigate program and procedural problems.
• Manage and direct outgoing and incoming correspondence.
• Administer staff functions in support of program areas.
• Lead or assist on a variety of projects.

Salary Statement : The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.

A Day in the Life : The essential functions of this role are as follows :

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What You'll Need for Success : The ideal candidate in this role should minimally have :

Related certifications and coursework may be considered for education or experience :

Supervisory Responsibilities / Direct Reports : This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana : The State of Indiana offers a comprehensive benefit package for full-time employees which includes :

Equal Employment Opportunity : The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.