Administrative Assistant

Administrative Assistant

The Administrative Assistant's essential job duties include, but are not limited to, performing various clerical administrative duties related to general office activities, accounting, human resources, and customer service. Answer multi-line phone promptly in a professional manner and transfer to the appropriate associate member. Take messages when necessary and forward to the recipient immediately. Meet and greet associates, clients, and visitors promptly and professionally. Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing. Interpret and communicate operating policies. Operate personal computer to access email, electronic calendars, and other basic office support software. Use various software applications, such as spreadsheets, to assemble, manipulate, and / or format data and / or reports. Locate and compile information and format reports, graphs, tables, records, and other sources of information. Ability to maintain and keep confidential information. Observes, follows, and models all applicable safety policies and procedures at all times. Assists the Administrative Supervisor in all office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services. Copies data and compiles records and reports. Tabulates and posts data in record books. Works with other personnel to ensure resolution of receiving issues. Assists in the reconciliation of report discrepancies and problems. Codes data for input to the financial data processing system according to company procedures. Reviews computer printouts against manually kept ledgers and makes corrections. Assists in the collection and preparation of operating reports such as time and attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data. Works with other team members to complete tasks and achieve department goals. Follows instructions and directions provided by the plant Administrative Supervisor and / or other members of plant or corporate management. Follow, comply with, and model all company rules, policies, and directives, including the Associate Handbook. Attends work as scheduled, including 40 or more hours per week and weekends and evenings as required. Must also be able and willing to respond to issues during non-standard hours of operation. All other tasks and duties as assigned. This list of job duties is not all-encompassing. The Administrative Assistant will be expected to perform all other duties that will be assigned as necessary.