Office Administrator

Come join VisitorsCoverage, one of Silicon Valley's most successful InsurTech companies, certified as a Great Place to Work ®!

We are looking for a full-time Office Administrator to join our HR / Administration team. As an Office Administrator, you’ll manage office supplies and inventory, provide administrative support to employees, and occasionally organize company events. Additionally, you’ll assist the People Operations Manager with clerical tasks related to basic accounting and HR, including processing invoices, maintaining company records and licensing, and supporting onboarding and offboarding processes. You’ll also handle basic IT troubleshooting, manage office budgets, and ensure office policies and procedures are kept up-to-date. As a key member of our team, you’ll contribute to a smooth, productive, and well-maintained work environment.

If you thrive in a dynamic, fast-paced environment, excel in organization and multitasking, and are eager to make a substantial impact in your career, we encourage you to apply.

We are located in Santa Clara, California, and are looking for local candidates only. Must be legally authorized to work in the U.S., no sponsorship will be offered.

What We Do :

VisitorsCoverage is an Insurtech company, located in the heart of Silicon Valley, revolutionizing the way travelers search, compare, purchase, and manage their travel insurance. Imagine a place where buying travel insurance is as easy as ordering an item from your favorite online retailer. You know exactly what the benefits are and what each word on the coverage document means, and you are able to zip through the checkout process. We are obsessed with simplifying Travel Insurance! We wake up everyday thinking of new ways to meet the same expectations that users have from their online retailers and delivery or streaming services. We are a team of people who counter the thought that insurance is boring and love the challenge of delighting our users at every step of their decision-making process.

If this sounds like the perfect role and workplace for you, we encourage you to apply for this position! VisitorsCoverage is on a mission to hire only the best, and we are committed to providing exceptional employee experiences with meaningful work and true work / life balance.

Requirements

Required Skills :

• Excellent organizational and multitasking abilities, with a keen eye for detail; willing to play multiple roles.
• Strong interpersonal and communication skills, both written and verbal.
• Punctual, detail-oriented, extremely organized, and resourceful with a can-do attitude.
• Must possess strong computer skills and strong proficiency in office software, including Adobe, Google Docs, Sheets, and Slides (Google Workspace).
• Must possess basic IT skills to perform as a help desk; must be tech savvy.
• Experience using graphic design tools like Canva to create professional documents or presentations.
• General knowledge of accounting processes and functions is a plus.
• Familiarity with HR software systems and tools (e.g., HRIS platforms) is a plus.
• Ability to maintain confidentiality and handle sensitive employee information with discretion.
• Demonstrated ability to work both independently and as part of a team in a fast-paced environment.

Key Responsibilities :

Required Qualifications :

Desired Qualifications :

Benefits

The pay range for this position is $28 - $35 per hour, depending on experience level.