Dispatch & Permitting CoordinatorRYCO Management • Middleboro, MA, US

Dispatch & Permitting Coordinator

RYCO Management • Middleboro, MA, US

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Job Description

Salary : $70,000-$80,000

RYCO Heavy Haul, Inc. is seeking a highly organized and detail-oriented Dispatch & Permitting Coordinator to support our growing heavy haul trucking operations. This role plays a critical part in ensuring loads move safely, legally, and efficiently, from planning and permitting dispatch and delivery.

The ideal candidate will have prior experience in the trucking or logistics industry, with a strong understanding of oversize / overweight permitting, driver coordination, and transportation compliance. This position requires excellent communication skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Dispatch & Scheduling

Work with the director of Transportation to coordinate daily dispatch operations, scheduling drivers and subcontractors to meet delivery timelines.
Collaborate with the Director of Transportation and customers to collect critical load details (dimensions, serial numbers, pickup / delivery locations, route constraints, etc.).
Maintain accurate and up-to-date dispatch logs and load tracking information.
Communicate regularly with drivers regarding load assignments, route changes, permits, and delivery requirements.

Permitting & Compliance

Lead and manage the permitting process for heavy haul and oversize / overweight loads throughout the U.S.

Obtain and organize all necessary permits, escorts, and police details required for each move.

Ensure full compliance with DOT, state, and federal transportation regulations.

Maintain current knowledge of state-by-state permitting requirements and route restrictions.

Track permit statuses and maintain detailed documentation for auditing and billing purposes.

Qualifications

Proven experience in dispatch, permitting, or operations coordination within the trucking, logistics, or heavy haul industry.

In-depth knowledge of DOT, state, and federal commercial transportation regulations.

Proficiency with Microsoft Office Suite (Excel, Word, Outlook).

Exceptional organizational skills and strong attention to detail.

Effective written and verbal communication skills with the ability to manage multiple priorities under tight deadlines.

Strong problem-solving and critical-thinking abilities comfortable taking initiative and figuring out solutions independently.

Positive, team-oriented attitude with a strong sense of reliability and professionalism.

Benefits

Competitive pay based on experience.

Benefits package available for full-time employees, including :

Medical, dental, life insurance (100% of premiums for employee-only paid by RYCO).

Generous Paid Time Off and Paid Holidays.

401(k) with employer match.

Flexible Spending Account and vision insurance available.

Opportunities for advancement.

RYCO, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Dispatch Coordinator • Middleboro, MA, US