Executive Administrative Assistant

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At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About This Role

Under limited supervision, responsible for providing high-level administrative support by compiling information and preparing reports, compiling information requests, and performing relevant administrative support functions while maintaining confidentiality on all communications and matters in the department. The position reports to the Office of the President with additional responsibilities in support of administrative functions for the Office of the General Counsel and Special Assistant to the President.

What a day of an Executive Administrative Assistant looks like :

• Performs highly confidential administrative support duties that require broad and comprehensive knowledge of the organizations policies and operations.
• Monitors various projects to ensure maximum effectiveness and compliance.
• Answers, screens, researches, informs, advises, records, processes, and follows up on all customer requests efficiently and expeditiously as received by telephone, mail, or personally from citizens, elected officials, agencies, and College faculty and staff.
• Drafts responses on more complex correspondence under own signature. Informs supervisor of actions taken.
• Acts as a liaison to a wide variety of college personnel among departments, functions, or groups, within the College.
• Maintains and controls records. Including, but not limited to, database, logs, cost records, and general records.
• Manages and maintains calendar : schedules and confirms appointments and meetings, arranges for meeting rooms or facilities.
• Assists in the preparation of electronic purchase orders, expense reports, and budget transfers as needed.
• Assists supervisor with record keeping, to include tracking funding, expenses, and related departmental records. Includes development and use of complex spreadsheets.
• Acquires knowledge of other staff duties and serve as a backup, as necessary.
• Performs other job-related duties as assigned.

Wed love to hear from you if you have the following :

Education and Experience :

Knowledge of :

Skilled in :

Ability to :

Work Environment and Physical Demand :

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions, and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

The minimum base pay for this position starts at $19.00 hourly; however, the offer may vary based on the candidates education and experience.

Application Deadline : This position is open until filled with an initial review date of October 6, 2025.

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