Food & Beverage Office Coordinator

Food and Beverage Office Coordinator

The Food and Beverage Office Coordinator at the Oklahoma City Convention Center is responsible for ensuring financial operational tasks for the Food & Beverage Department are completed accurately and timely as well as assisting with events and concessions as needed. This position reports to the director of Food and Beverage.

Essential Duties & Responsibilities

• Create budget files prior to events for use in labor and food cost projections. Update files as Banquet Event Orders (BEO) are updated.
• Event Reporting : Post events, compile all sales, direct costs, and notes into a Flash report.
• BEO / Invoice Audits : Review and verify all BEOs to ensure accuracy of all admin fees, taxes, and reporting categories.
• At Cost Valuations : For all at cost sales, compile the cost of each item broken down by GL.
• Cash Room : Maintain vault balance, issue POS starting banks, and deposit verification and creation.
• Update corporate SMOR reports with three-month projections.
• Month End : Track sales, inventory usage, labor cost, and at cost to calculate food and labor cost. Record inventory, compile recount lists, and prepare & submit all related reports.
• PO Processing : Submit quotes and / or invoices in the HUB PO system. Collect items upon shipment to the venue and track related invoices to ensure timely payment.
• Licenses & Permits : Maintain all required food and beverage related licenses and permits, and act as primary contact for respective agencies.
• ABI Verification : Check food and beverage timesheets each pay period to ensure accurate reporting for payroll.
• Perform other duties as required.

Supervisory Responsibilities

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

Certificates and License

Skills and Abilities

Other Qualifications

Computer Skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

LEGENDS GLOBAL is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.