Administrative Assistant (Bilingual)

Posting Date

10 / 27 / 25

Application Deadline

10 / 30 / 25

Pay Range

$20.25 - $30.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Human Services

About the Position

The Administrative Assistant oversees the Maricopa County Early Education Division (EED) main office reception area and serves as the initial point of contact for community members and program participants who may call or visit the office. This position provides highly responsible and often complex administrative support to the Program Managers, Assistant Directors, Employees of all levels, and the Public.

About Us

The Maricopa County Human Services Department (HSD) builds resiliency in the community and promotes the well-being of County residents experiencing adversity through a variety of programs and services to help people and families thrive. These opportunities include early childhood education, housing, homeownership, independent living services for seniors and adults with disabilities, career development for job seekers with barriers to employment, crisis rental and utility assistance, and support for people experiencing homelessness. HSD is committed to delivering innovative and comprehensive services in a collaborative approach that preserves dignity, promotes respect, and facilitates social and economic mobility.

In 2025, the Human Services Department was the proud recipient of 23 Achievement Awards from the National Association of Counties (NACo), highlighting the Department's commitment to providing support for low-income and at-risk communities. Maricopa County Human Services was honored for a wide variety of programs showcasing their valuable work including Regional Solutions to Homelessness in Rural and Underserved Communities, Pathway to Rapid Reemployment, Tonopah Fire Station Improvements, Refugee Relocation Assistance Program, Early Education Division's EVIT Expanded Partnership, and several other initiatives.

Join our team and unlock your potential!

The Early Education Division is federally funded to administer center-based Head Start and Early Head Start early care and education along with community resources and referrals to support economically disadvantaged children to be ready for school and families to achieve self-sufficiency. Currently, classrooms are operated through a mixed service delivery model of full-year, part-year, community and school based sites; operated directly by Maricopa County and through contracted Child Care Partnerships.

Proud to Offer

Work with a greater purpose

Tuition reimbursement

Exceptional work-life balance

Opportunities for growth and development within Maricopa County

Low-cost, high-value healthcare for you and your qualifying dependents

Child care benefits including access to our on-site center Maricopa County Kids Club , dedicated to serving Maricopa County families exclusively

Paid vacation, sick time, and parental leave

Extensive wellness program, including healthcare premium discounts

Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

Learn more at Work With Us | Maricopa County, AZ

We Require

Two years of receptionist or administrative experience in a high-volume office environment

High school diploma or GED

A combination of post-secondary education and / or job-related experience may substitute for the minimum qualifications on a year-for-year basis

Ability to read, write, and speak English and Spanish fluently

Other Requirements

Must secure a Level 1 Fingerprint Clearance Card through the Arizona Department of Public Safety

Must complete a medical exam that includes screening for tuberculosis (TB)

Requires travel to other program sites and community sites

We Also Value

Associate degree

Experience with the use of multi-line phones

Knowledge of MSN Office Suites, Excel, ChildPlus software

Parent of current and / or former Early Head Start and Head Start

Business Training Certificate

Job Contributions

Greets, assists, and directs all visitors courteously. Assure all visitors sign in.

Answers multi-line telephone promptly, courteously, and professionally; directs or transfers the caller to the appropriate employee or program personnel.

Routes incoming and outgoing mail

Maintains schedule of conference rooms and car reservations for staff through Microsoft Outlook; responds to requests timely.

Maintain the laundry service schedule and follow up with the vendor as needed

Perform clerical and administrative duties, and maintain files as needed, including updating organizational charts, program rosters, and documents as assigned

Assists staff with administrative duties, including special projects, as directed by supervisor or department leadership.

Help prepare / write reports, presentations, and program correspondence

Provide English / Spanish translation, both verbal and written, including Policy Council Meeting minutes and documents as assigned by department leadership

Assists in coordinating Policy Council and special events, including scheduling, agendas, and meal requests

Working Conditions

Work is routinely performed in an office environment, which may require long periods of sitting, reading, and typing

Requires travel to program sites throughout Maricopa County

The position requires travel to and from various county, client, and contractor locations during a scheduled workday, subject to County policies regarding the use of County vehicles and / or private vehicles used on County business

Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire

Bending, stooping, and the ability to lift up to 40 pounds are also required

Selection Procedure

Only the most qualified candidates will be considered

Consideration will only be given to candidates who submit online applications

Candidates will be contacted primarily through email and their Workday online application profile

Must pass a pre-employment background and / or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!