Experienced Legal Administrative Assistant

LEGAL ADMINISTRATIVE ASSISTANT

For over 40 years, Newmeyer Dillion has been providing clients with industry-leading, results-driven legal representation. We prioritize professional excellence, creativity, and the delivery of practical legal solutions that inspire confidence in our clients and colleagues alike. We are seeking dynamic and motivated attorneys who share our commitment to serving client needs and contributing to our firm's culture of excellence.

Position Overview : We are looking for Legal Administrative Assistants (LAA) with 5-10 years of litigation experience in civil litigation to join our team. This role requires a team player with full knowledge of filing in federal and state courts, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Probate and Appellate experience is a plus!

As a Legal Administrative Assistant, you will be responsible for drafting and revising legal documents, managing court filings, maintaining case files, and handling various administrative tasks to ensure the efficiency of daily operations. A strong understanding of federal and state court procedures, excellent communication skills, and the ability to work collaboratively are essential for success in this role.

If you thrive in a team-oriented setting and take pride in providing top-notch legal support, we invite you to apply!

What You'll Do :

• Compose drafts and revise legal documentation, reports, correspondence, memoranda, discovery, pleadings and other legal documents from written and / or oral drafts; proofread and correct spelling and usage errors.
• Perform administrative tasks such as filing, coding and organizing documents, entering client billable time, and opening new files.
• Prepare, finalize and submit court filings (electronic and physical) with state and federal courts as required by assigned attorney's practice and serves legal documents as needed.
• Oversee organization of case files and maintain notebooks and records as needed.
• Sort, scan and process incoming mail, utilize appropriate delivery services when necessary and follow up on timely delivery.
• Initiate conflict of interest memoranda, opening of new files with the file room personnel; maintain client and general files as needed.
• Schedule conferences and depositions and maintain calendars for attorneys and paralegals.
• Responsible for the coordination of travel, including airline reservations / online check-ins, hotel reservations, ground transportation, etc.
• Arrange for reservation of conference rooms and greet clients and guests.
• Assist with time / billing entries as needed; edit pre-bills as necessary.
• Utilize internal data sources such as the document management system and website searches to retrieve information for attorneys.
• Retrieve electronic court decisions through websites or services such as Westlaw.
• Perform back-up Legal Support Team duties when needed and assist colleagues as needed.
• Proactively demonstrate effective teamwork and communication with team members and all firm personnel; actively participate in regular team meetings to discuss current projects and workflow; and take personal responsibility for regular exchange of information and training tips with team members for maximum job effectiveness.

What You'll Need :

Physical Environment and Working Conditions :

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions :

Please note this job description is not designed to cover or contain a comprehensive listing of activi­ties, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Newmeyer Dillion LLP is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.