Office Assistant / Bookkeeper (Part-time)

Job Description

Job Description

At LogistiVIEW we deliver intelligent Warehouse Execution Systems to automate the world’s most complex warehouses and make the world’s supply chain more predictable.

POSITION OVERVIEW : The Office Assistant at LogistiVIEW plays a crucial role in the seamless operation of the company’s financial and administrative tasks. This position requires an individual who is highly organized, detail-oriented, and able to balance multiple responsibilities.

NOTE :   This position will be part-time, up to 30 hours per week.

KEY RESPONSIBILITIES :

• Manage the procurement of office supplies, keep track of inventory, and ensure the workplace remains tidy and well-organized.
• Coordinate meetings, manage appointment scheduling, and prepare conference rooms for use.
• Provide comprehensive administrative support, including maintaining and organizing digital and physical files, tracking important deadlines, and assisting in the preparation of company documentation.
• Sort and distribute incoming mail, as well as handle outgoing correspondence efficiently.
• Assist with precise creation of estimates and the entry of customer orders into the designated systems, working closely with the Solutions and Support team to ensure orders are processed promptly.
• Serve as a key point of contact for customers regarding estimates, orders, and shipping inquiries, delivering timely updates and resolving concerns promptly.
• Maintain an organized record system for all estimates, order confirmations, shipping documents, and related correspondence.
• Oversee and track company assets, ensuring accurate records, proper compliance, and up-to-date asset documentation, including inventory management.
• Provide effective coordination and support for various administrative tasks, including file management, deadline tracking, and documentation assistance.
• Collaborate with HR to support the onboarding process for new hires, coordinate training schedules, prepare orientation materials, and assist with necessary paperwork. Work with IT to arrange for the setup and distribution of technology and equipment for new employees.
• Assist in developing, maintaining, and tracking documentation of Fixed assets.
• Assist the Head of Administrative Services and HR and CFO with various tasks as needed.

KEY BOOKKEEPING RESPONSIBILITIES :

REQUIREMENTS AND QUALIFICATIONS

LOCATION :  Part-time position at our office in Cary, NC.

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