Administrative Assistant / Front Desk Receptionist

Pinnacle Site SolutionsGainesville, FL, USA

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About the Role :

Pinnacle Site Solutions is seeking a detail-oriented and professional Administrative Assistant to join our team. This is a full-time, in-office position with standard hours of Monday through Friday, 8 : 00AM - 4 : 00PM. As the first point of contact for visitors and callers, the Administrative Assistant provides exceptional customer service while supporting daily administrative operations. The ideal candidate will thrive in a fast-paced environment, demonstrate initiative, and uphold Pinnacle's standards of organization, professionalism, and confidentiality.

Key Responsibilities :

Serve as front desk receptionist : greet guests, answer phones, and direct inquiries with professionalism and warmth.
Perform administrative data entry, filing, scanning, and document organization.
Manage office errands as needed (post office, supply pickups, etc.).
Maintain a clean, organized, and welcoming office environment.
Support internal event planning and company activities.
Assist with scheduling meetings, preparing materials, and coordinating logistics.
Provide general administrative support to the leadership and operations teams.
Uphold a 100% drug- and smoke-free workplace and represent the company's values at all times.

What We're Looking For :

Valid driver's license and dependable transportation.

Ability to pass a background check and comply with company policies.

Proficiency in Google Workspace (Docs, Sheets, Slides, Drive, Gmail) and Google Teams communication.

Excellent phone etiquette, communication, and interpersonal skills.

Strong organizational skills with attention to detail.

Professional appearance and demeanor.

Reliable, punctual, and able to handle multiple tasks simultaneously.

Previous administrative or receptionist experience preferred.

Experience supporting office operations in construction, utilities, or similar industries preferred.

Event coordination or planning experience is a plus.

Work Environment :

Office Hours : Monday through Friday, 8 : 00AM - 4 : 00PM

100% Drug-Free and Smoke-Free Office : All employees are expected to comply with Pinnacle's policies, which are tied to our insurance and safety standards.

Full-time, in-office role. Occasional local errands required.

Collaborative and professional workplace culture.

Why Join Pinnacle Site Solutions?

At Pinnacle Site Solutions, we believe our people are the foundation of our success. When you join our team, you're not just taking a job - you're building a career with a company that values growth, collaboration, and balance.

Supportive Culture : We foster a friendly, approachable, and team-oriented environment where every voice matters and your contributions make a difference.

Growth Opportunities : As we continue to expand, we provide room for professional development and the chance to take on new responsibilities that align with your career goals.

Impactful Work : You'll be part of projects that shape communities, working alongside dedicated professionals who take pride in delivering quality results.

Comprehensive Benefits : We offer competitive benefits, including health, dental, vision, 401(k), paid time off, and company holidays.

Joining Pinnacle means being part of a growing company where you'll feel valued, supported, and encouraged to succeed. If you, or anyone you know of, would be interested in this opportunity we encourage you to apply soon as this position will move quickly! Thank you for considering Pinnacle Site Solutions and we look forward to speaking with you soon.

Please refer to the attached forms fo your information.

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Front Desk Receptionist • Gainesville, FL, USA