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Advertising Administrative Specialist

Advertising Administrative Specialist

SkechersManhattan Beach, CA, US
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Advertising Administrative Specialist

Skechers is seeking a highly organized and detail-oriented Advertising Administrative Specialist to support our dynamic Creative and Social Media teams. This role is pivotal in managing the administrative execution of influencer programs, ensuring smooth coordination with internal Finance and Legal departments. The ideal candidate has experience working with contracts or legal teams, understands compliance and financial workflows, and thrives in a fast-paced, collaborative environment. This person will also take initiative to suggest and implement new processes, tools, and systems that help the team stay organized and efficient.

Key Responsibilities

  • Collect and maintain essential documentation from influencers (e.g., W-9s, ACH details, invoices).
  • Coordinate with Finance to ensure timely and accurate payment processing.
  • Maintain internal trackers for payment status, contract timelines, deliverables, and campaign expenses.
  • Monitor campaign timelines to ensure influencer activations are executed and paid on schedule.

Contract & Legal Liaison

  • Work closely with the Legal team to prepare, review, and facilitate influencer and vendor contracts.
  • Track and manage contract statuses from initiation to execution, maintaining organized digital records.
  • Act as a point of contact for contract-related questions and ensure all deliverables align with agreements.
  • Track contract expiration dates and notify relevant teams of upcoming renewals or terminations.

    • Cross-Functional Coordination

  • Serve as the primary liaison between Social / Creative teams and Finance / Legal for administrative tasks.
  • Ensure influencer data is accurate and compliant with Skechers' standards prior to engagement.
  • Align operational workflows with campaign calendars and team priorities.

    • Administrative & Operational Support

  • Maintain organized digital records of influencer communications, contracts, and data.
  • Support onboarding processes for new influencer partners.
  • Generate reports on payment statuses, contract progress, and program metrics as needed.
  • Proactively identify opportunities to improve workflows and processes.
  • Create and manage spreadsheets, templates, trackers, and documentation that help the overall team stay organized and efficient.
  • Assist with additional Advertising Department operational needs as needed.

    • Qualifications

  • 2+ years of experience in administrative, operations, marketing support, or finance coordination.
  • Strong knowledge of contract processes, compliance, and budget / invoice management.
  • Experience in influencer marketing, social media, or creative production preferred.
  • Proficiency with Excel, Google Workspace, and vendor management systems is a plus.
  • Exceptional attention to detail and organizational skills, with the ability to manage multiple projects simultaneously.
  • Strong written and verbal communication skills.
  • Ability to manage sensitive and confidential documentation with discretion.

    • Why You'll Love This Role

  • Be a key player in bringing Skechers' influencer and creative campaigns to life.
  • Collaborate with high-impact teams across Legal, Finance, Social, and Creative.

    • The pay range for this position is $70,000-$80,000 / yr USD.

    About Skechers Skechers (NYSE : SKX), a global, Fortune 500 brand develops and markets a diverse range of lifestyle and performance footwear, apparel, and accessories. Developing comfort technologies is the foundation of all we do delivering stylish, innovative, and quality products. Serving over 180 countries and territories, Skechers connects customers to products through department and specialty stores, e-commerce and digital stores, and through our more than 5,200 company-and third-party-owned retail locations. Headquartered in Southern California, with offices and distribution centers around the globe, Skechers has spent 30 years helping people of all ages look and feel good.

    Equal Employment Opportunity Skechers is committed to providing a safe, inclusive, and respectful work environment. Skechers provides equal employment opportunities for all employees and applicants for employment without regard race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation, or any other protected characteristic established by local, state or federal law.

    Reasonable Accommodation Applicants for employment who require a reasonable accommodation to apply for a job should request appropriate accommodation by emailing benefits@skechers.com. To perform this job successfully, an individual must be able to perform each job responsibility satisfactorily. The skills, abilities and physical demands described are representative of those duties that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified for the job position, to perform the essential functions.

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    Administrative Specialist • Manhattan Beach, CA, US