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Business and Finance Coordinator - Materials Research Lab
Business and Finance Coordinator - Materials Research LabUniversity of Illinois • Urbana, IL, US
Business and Finance Coordinator - Materials Research Lab

Business and Finance Coordinator - Materials Research Lab

University of Illinois • Urbana, IL, US
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Business And Finance Coordinator

The Materials Research Laboratory (MRL) seeks candidates for a Business and Finance Coordinator position who will be responsible for providing business and financial support to the faculty, staff, and students in the MRL research community. The successful candidate will manage an assigned portfolio of pre-award sponsors within the MRL research enterprise.

This individual will join a close-knit team in the MRL Business Office responsible for managing a sponsored research portfolio with over $170M in expenditures over the past 5 years, in addition to the standard variety of state, institutional, and gift funds. MRL staff members support nearly 100 affiliated faculty and their research groups both in-house and around campus and provide scientific instrument access to over 1,000 researchers per year via a nationally recognized user facility.

Duties & Responsibilities

Pre-Award Administration :

  • Provide support and guidance to faculty and other departmental staff with preparation and submission of proposals to various Federal and non-Federal funding agencies through Sponsored Programs Administration (SPA). This includes reviewing and implementing sponsor regulations and guidelines, as well as University policies and procedures for submission, while ensuring all requirements are met.
  • Prepare proposal application packages and review those created by others, including budgets, budget justifications, and other proposal documentation, for submission into the appropriate sponsor systems, such as Research.gov, Grants.gov, etc.
  • Monitor the status of submitted proposals to ensure any required follow-up is done to allow timely receipt of awards.
  • Serve as liaison to SPA and assist with pending award negotiations as necessary. Work with SPA to ensure awards are finalized and funded project accounts are established in a timely manner.

Post-Award Administration :

  • Oversee the preparation of monthly financial reports and other analysis for departmental administration to assist in the effective management of departmental resources.
  • Manage and oversee close-out reviews of sponsored projects, coordinating with SPA as needed.
  • Oversee transaction review process for procurements, reimbursements, and employee appointments on assigned accounts to ensure sufficient funds exist and allowability issues have been addressed.
  • Monitor the administration of sub-award agreements and payment processing on research projects.

    • Research Administration :

  • Review and interpret University and sponsor policies as it relates to sponsored programs including pre- and post-award administration to provide support and guidance to faculty and serve as a resource to department staff.
  • Contribute to the development, documentation, and implementation of new and / or revised policies and procedures.
  • Participate in and / or contribute to professional development activities to improve and distribute knowledge of technical and ethical aspects of accounting and business practices in research administration.
  • Analyze data and prepare reports for departmental management regarding research metrics & trends, including pre-award success rates, post-award expenditures, and subaward participation.
  • Assume additional related research administration duties to further the mission of the department.

    • Qualifications

    Minimum Qualifications :

  • Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.
  • Demonstrated experience of professional-level accounting, managerial and / or business experience (including fiscal oversight and / or research administration).
  • Possession of Illini Certified Research Administrator credential from the Sponsored Programs and Research Compliance (SPaRC) Education certification series, or enrollment with active progression within the probationary period.

    • Preferred Qualifications :

  • Experience with the BA3 / 4 accounting platform.
  • Experience in business or research administration at an institution of higher learning.

    • Knowledge, Skills and Abilities :

  • Effective communication, organizational, and analytical skills.
  • Problem-solving skills, including the ability to be appropriately draw from on-campus resources.
  • Exposure to University of Illinois or fund accounting principles.
  • Working knowledge of the BANNER financial system.
  • Knowledge of budget analysis and proficiency in word processing programs, spreadsheet operation, and presentation software.
  • Ability to prioritize work in order to meet submission deadlines for multi-faceted, detail-oriented tasks.
  • Ability to work efficiently with minimal supervision.
  • Ability to develop and maintain effective work relationships with internal and external constituencies and stakeholders.
  • Demonstrated leadership ability that includes a high level of initiative, exercising discretion, and working independently in managing and overseeing projects.
  • Outstanding organizational skills and exceptional oral and written communication skills.
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    Material Coordinator • Urbana, IL, US

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