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Design Studio Coordinator Job at Mariani Landscape in Highland Park
MediabistroHighland Park, IL, United Statesjob_description.job_card.variable_days_ago
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job_description.job_card.job_descriptionMariani Landscape is seeking a detail-oriented and highly organized professional to join the team as a Design Studio Coordinator . This position will involve performing a wide variety of administrative and support tasks to ensure smooth office operations. This role requires a proactive and resourceful individual who can manage multiple responsibilities, maintain high data accuracy, and provide exceptional service to both clients and internal teams. The ideal candidate will be a strong communicator, both written and verbal, with a customer-focused, professional attitude. Responsibilities and Duties The primary duties revolve around financial and administrative support, including : Manage all front desk operations, ensuring seamless communication and a professional welcome experience for all visitors. Coordinate and schedule meetings for studio staff. Assist in maintaining an organized studio, including managing the material sample room. Gather and distribute information for signed proposals and contracts. Handle client correspondence, reports, and projects by typing and distributing them upon review and approval. Assist with the monthly billing process for construction / Design-Build projects, including weekly reporting. Coordinate and field calls for design supply vendors and production introduction meetings for the design team. Assist in producing all client and sub-contractor invoicing (partial and final) as requested. Perform financial analysis and assist in sales reporting as necessary. Provide administrative support for all business units, including data entry, typing, correspondence, report generation, and filing. Process new leads, which involves communicating with prospective clients and entering information into Pipedrive and Aspire. Produce and distribute all necessary job cost information in a timely manner. Assist with waivers for sub-contractor invoicing. Prepare, photocopy, email, and fax information and documents as needed or requested. Maintain an organized filing and archiving system to facilitate the quick retrieval of information. Handle confidential and non-routine information. Work independently and as part of a team on both ongoing and special projects. Ensure efficient process and information flow to meet all workload requirements. Complete work within appropriate timeframes to prevent backlogs. Consistently evaluate work to ensure it meets internal and external client expectations. Prepare and research information to identify process issues as requested by management. Communicate problems, client concerns, and associate matters with management in a timely manner. Participate in departmental and training meetings. Familiarize yourself with and follow all company policies, procedures, and work standards. Maintain a high standard of quality for all work performed. Arrive on time for each workday and be prepared. Job Requirements High school diploma or equivalent. Proven experience in administrative support, preferably in landscaping, construction, or related industry. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and time-management skills. Ability to work independently and as part of a team. Excellent communication skills, both written and verbal. Strong attention to detail and problem-solving ability. Customer-focused with a positive and professional attitude. Ability to handle multiple tasks simultaneously in a fast-paced environment. Financial analysis and assistance in sales reporting. Demonstrate strong proficiency in Office Suite. Familiarity with specific software like Aspire. Knowledge of landscape industry terminology is a plus.Dental insurance Vision insurance Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.Originally founded by Vito Mariani, Sr. in 1958, Mariani Landscape (Mariani) is an award-winning, family-owned Chicago landscape design and construction firm that has served greater Chicagoland for more than 60 years. Led by Vitos son Frank Mariani since 1973 the company has grown into a leader in the residential landscape industry, earning a stellar reputation for designing, constructing, maintaining, and enhancing extraordinary landscapes for discriminating clients. The company has been a pioneer in bringing new processes for quality and client management to the industry as well as sustainability initiatives such as the large scale expansion of automatic robotic lawnmowers. Mariani is committed to delivering the best client experience, providing the best career opportunities for its nearly 800 associates, and being the best steward of the earth.### Get In TouchIntroduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.
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Studio Coordinator • Highland Park, IL, United States
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