Coordinator : Practice Support

Coordinator : Practice Support at Mayer Brown summary :

The Coordinator : Practice Support at Mayer Brown assists attorneys by managing global immigration and visa processing for corporate clients, coordinating consular applications, and ensuring timely handling of permits and legalizations across multiple countries. This role requires strong communication, organizational skills, and attention to detail to manage high-volume immigration cases while supporting attorneys and practice professionals. The position demands proficiency in case management systems and legal terminology, providing critical administrative coordination within a fast-paced international law firm environment.

Overview

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Document Clerks department in our Chicago, Palo Alto, or Washington, D.C., office, as a Coordinator : Practice Support.

The Coordinator : Practice Support assists the GMM attorneys and practice professionals with coordinating the immigration and mobility needs of corporate clients in high-volume global visa processing. Duties will include coordinating work permit, residence permit, and visa and legalization / authentication requirements for multiple countries in Europe, Middle East, Asia, and the Americas.

Responsibilities

Essential Functions :

• Assist with consular application services, including completing and coordinating visa applications and document legalization / authentication requirements and communicating with multiple stakeholders regarding application process and timelines under attorney instruction and supervision
• Under the supervision of an attorney, assist with coordinating global immigration matters with our network of local counsel and consultants, including reviewing, tracking, and updating reports and databases with large volumes of case data, coordinating visa matters throughout their full lifecycle
• Communicate clearly and effectively, based on attorney advice, to corporate clients and their employees about immigration benefits, government procedures, and case processing time lines
• Assist multiple attorneys with meticulously tracking and reporting visa expiration dates and filing deadlines
• Maintain a high sense of urgency and commitment to meet deadlines while meeting client requirements
• Adhere to strict delivery schedules and timelines to ensure timely delivery of services and work product, working overtime when necessary
• Coordinate the work of the Department Assistant - Global Mobility
• During absences, act as back-up to other practice professionals for specific case projects or matters
• Other duties as requested by attorneys and manager

Qualifications

Education / Training / Certifications

Professional Experience

Technical Skills

Performance Traits :

Physical Requirements :

The typical pay scale for this position in Chicago is between $83,700 and $110,600, in Palo Alto between $97,100 and $128,500, and in Washington, D.C. between $84,000 and $111,100, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical / dental / vision / life / and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and / or job interview, please email All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Keywords :

immigration coordination, visa processing, global mobility, legal support, case management, document legalization, client service, international law firm, immigration compliance, attorney support