Receptionist

The Receptionist will provide front-desk support for Cobblestone Fruit and its related entities. This role will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional experience. By assisting with daily administrative tasks, the Receptionist will help maintain smooth office operations and support positive relationships with employees, vendors, and guests.

Duties / Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls; take messages as needed.
• Manage front desk operations, ensuring the reception area is tidy and presentable.
• Receive, sort, and distribute daily mail, deliveries, and packages.
• Assist employees and visitors with general inquiries and direct them to the appropriate departments.
• Schedule and coordinate meetings, conference rooms, or appointments as needed.
• Provide basic administrative support such as filing, copying, scanning, and data entry.
• Maintain office supplies for the front desk area and submit requests for replenishment.
• Assist HR and other departments with administrative tasks and projects as assigned.
• Assist with planning and coordinating company events, while taking a lead role in organizing team celebrations and culture-building activities that support employee engagement and a positive workplace environment.
• Provide oversight and support for the company vehicle program, including maintaining records, coordinating usage, and ensuring compliance with company policies and procedures.
• Oversee and maintain the company’s snack and beverage offerings, ensuring supplies are stocked, organized, and reflective of team needs and preferences.
• Coordinates with the Security Department regarding vendor arrivals, visitor access, and deliveries to ensure proper authorization and site safety; communicates promptly with security or internal departments when assistance or support is needed, maintaining a secure and professional front-office environment.
• Coordinates and prepares lunch orders for important team meetings and culture-building events, helping create a welcoming and engaging environment for employees and guests.
• Maintain cleanliness and organization of shared spaces, including the breakroom, conference room, and operating-side countertop. Responsibilities include ensuring the dishwasher is emptied daily, the refrigerator is cleaned out on a monthly basis, and general tidiness is upheld.
• Serve as the primary point of contact with the contracted cleaning company, addressing service concerns or issues directly with the provider to ensure standards are met.
• Uphold confidentiality and represent the Company’s mission and values with professionalism at all times.
• Perform other duties as needed to support the success of the business.

Qualifications / Requirements

Physical Demands & Abilities