Project Manager, PMO (Temporary Position)

Job Description

Job Description

POSITION SUMMARY

The Project Manager, PMO is responsible for end-to-end project management, leveraging established PMO tools and process to manage projects from initiation to close, developing detailed project plans, leading execution, monitoring progress, tracking milestones, identifying risks, and serving as the main point of contact for stakeholders for multiple complex projects, ensuring projects are delivered on time and within budget. The Project Manager, PMO acts as a project management thought leader and develops relationships across teams to execute projects in a timely manner. Strong communication with project teams, cross-functional departments, outside partners, and senior leadership is essential to the success of this position.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Develop detailed project plans, dashboards, and associated project tools or artifacts as necessary to outline scope, deliverables, objectives, timelines, resource requirements, and provide project visibility

Create and manage project schedules, budgets, and resource allocation

Lead project execution, ensuring activities are aligned with the project plan.

Monitor project progress against the plan, identify potential issues, and collaborate with the project team, stakeholders and leadership to implement changes

Track project milestones and defined key performance indicators (if applicable)

Develop and implement risk management plans, identifying and mitigating project risks

Build project accountability by assigning responsibilities, setting expectations, monitoring progress, providing feedback, and recognizing achievements

Communicate and report on project, issues, and risks effectively, delivering consistent project updates to stakeholders.

Manage stakeholder expectations and address their concerns.

Act as the primary point of contact, manage and facilitate communication and conflict resolution between project teams, stakeholders, and affected cross-functional teams

Conduct lessons learned retrospective activities to implement project or process improvements

Ensure projects meet defined standards and requirements, and complete close activities and documentation storage

Collaborate with the PMO to ensure adherence to PMO standards, processes, and templates.

Support the training of project team members on project management tools and methodologies

Contribute to the development and implementation of project management standards and practices

Develop and maintain knowledge of existing and new systems and processes used by the PMO

Other duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

Accountability - take ownership of responsibilities, acknowledge and learn from mistakes

Adaptability - adjust to changing needs or priorities

Communication - communicate effectively and collaboratively with others

Confidence - facilitate execution of project deliverables / assignments and push back when needed

Customer Focus - manage customers’ needs while following organizational procedure

Empathy - understand stakeholder / team motivations, feelings and experiences

Estimation - accurately assess resource allocation, set realistic timelines, and effective budgeting

Goal-driven - set clear objectives and break down projects into manageable chunks

Leadership - lead and inspire project teams work collaboratively to perform at their best

Organization - organize and manage time well

Problem Solving - ability to identify issues, analyze root causes, and implement solutions

Positivity - View situations with a positive attitude, and assume the best of others’ intentions

Risk management - anticipate potential challenges and take steps to mitigate their impact

SKILLS & ABILITIES

Computer Skills :

Must be proficient with MS Office / Google Suite and analyze data using Excel (spreadsheet organization, formulas, and other data manipulation)

Proficiency with PLM, project management, process mapping, and collaboration tools; Smartsheet, Monday.com, Wrike, Jira, LucidChart, Visio preferred

Certifications & Licenses :

PMP Certification required

Other Requirements :

BA / BS in Business, Food Science, Project Management, or related field

3 - 5 years project management experience

Supplement industry experience preferred

Experience with Stage-Gate development, and leading project teams cross-functionally with departments across an organization