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Associate Analyst - Facilities

Associate Analyst - Facilities

Energy TransferBroomall, PA, US
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Corporate Support

A developmental role for someone interested in pursuing Facility Management that entails office space planning, vendor negotiations, actual vs budget expense management, office communications, etc.

Responsibilities

Office Space Planning :

  • Plan for evolution of office space as employee count increases and needs change.
  • Plan for employee workstation layout revisions in Tango.
  • Oversee office moves when required.

Expense Analysis / Budgeting :

  • Prepare annual expense budget for Ellis Facility by G / L account.
  • Conduct monthly actual vs budget expense analysis; track expenses; request accruals; forecast future month's spending for Accounting group.
  • Vendor Management and Event Planning :

  • Must be able to communicate needs to vendors, obtain competitive bids for desired work, manage vendor relationships.
  • Plan annual holiday party and townhall events; Manage details of venue, menu, music, prizes, dcor, guest list.
  • Office Communications :

  • Write office-wide employee communications.
  • Communicate with management firm of owned building.
  • Manage invitations and RSVPs for company events.
  • Front Desk Coverage :

  • Cover for receptionist two hours per day during lunch and mail distribution or when they are out of office.
  • Requirements

    Education and / or Experience, Knowledge, Skills & Abilities :

    To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below :

  • College graduate
  • 0 - 2 years of experience
  • Communication Skills :

  • Excellent verbal and written communication skills.
  • Organizational Skills :

  • Strong organizational and multitasking abilities.
  • Detail-oriented with a proactive approach to problem-solving.
  • Tech Savvy :

  • Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace).
  • Basic understanding of office equipment and technology.
  • Team Player :

  • Ability to work collaboratively with colleagues and other departments.
  • Willingness to take on additional responsibilities as needed
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