Equipment Fleet Coordinator

LEMOINE, a Great Place to Work®-Certified company, is seeking an Equipment Fleet Coordinator to join our growing team. At LEMOINE, we strive for excellence in construction while enhancing the lives of those we impact. We achieve this by upholding our Core Purpose and Core Values throughout our organization. Our Equipment Fleet team plays a critical role in supporting field operations by ensuring the efficient management, maintenance, and deployment of equipment across job sites. We are looking for a dedicated Equipment Fleet Coordinator to help optimize our fleet operations and contribute to the success of our projects.

Summary :

The Equipment Fleet Coordinator is responsible for planning, coordinating, and directing the operations of construction equipment to ensure effective maintenance, repair programs, and equipment safety on job sites. This role serves as a technical advisor on all equipment-related matters and assists the management team with budgeting, tracking, and procurement decisions. The Equipment Fleet Coordinator plays a key role in maximizing fleet utilization while minimizing costs and downtime.

Responsibilities :

• Monitor and track equipment usage across job sites using GPS and dispatch hardware (Fleetwatcher).
• Maintain an updated dispatch board or log sheet to track equipment movement and availability.
• Prepare and process purchase orders for rental equipment, ensuring accurate tracking by job site and job number.
• Coordinate repairs and maintenance with mechanics, generating purchase orders for required services.
• Procure tools, parts, and supplies necessary for equipment maintenance and operation.
• Issue purchase orders in compliance with company policies and accounting procedures.
• Provide management with detailed budget analyses for equipment rentals and repairs.
• Track emergency repairs separately and report trends for cost control.
• Prepare and present a monthly budget report outlining fixed and controllable equipment costs as a percentage of revenue, working toward targeted cost efficiency goals.
• Generate weekly equipment utilization reports , differentiating between owned and rented equipment.
• Prepare a month-end profit and loss (P&L) report for the company's equipment division.
• Reconcile vendor accounts and invoices at the end of each month.
• Conduct regular equipment inspections to ensure compliance with company maintenance and safety policies.
• Coordinate training sessions for operators on the safe and efficient use of new equipment.
• Manage DMV registrations and ensure all equipment has up-to-date insurance coverage.
• Track small tool purchases against the budget on a quarterly basis.
• Research and recommend equipment utilization and management software upgrades that enhance efficiency and add value.
• Track and report software charges, licenses, and fees for equipment-related technology, comparing expenses to the budget.
• Build and maintain strong relationships with equipment rental vendors, leveraging purchasing power to negotiate the best industry rates.
• Assist Superintendents and Project Managers in obtaining competitive rental quotes.

Qualifications :

Physical Demands & Work Conditions :

Equal Opportunity Employer :

LEMOINE is an Equal Opportunity Employer. We consider all applications regardless of race, color, sex, age, religion, national origin, or disability. Only job-related factors will be considered when assessing applicants' qualifications.

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