Talent.com
Job File Coordinator

Job File Coordinator

IICRCGrand Rapids, MN, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job File Coordinator Be the Organizational Pulse Behind Restoration

Are you a self-driven, detail-oriented office professional who thrives on supporting others? Do you feel energized by bringing order to complex workflows and helping teams shine?

Join our veteran-led, family-owned SERVPRO team! In this role, you'll help us restore properties and lives, making fire and water damage Like it never even happened. Be the invisible hub that keeps every project organized and on track.

Why You'll Love This Role

  • A Supportive Culture : We're a tight-knit, energetic crew fueled by respect, work ethic, and genuine support.
  • Make a Real Impact : You keep restoration projects moving smoothly, ensuring customers get the care and clarity they deserve.
  • Growth & Advancement : Build restoration-industry skills and grow into roles with greater responsibilities.

What You'll Do

  • Schedule & Dispatch : Assign restoration teams and manage incoming leads to ensure the right crews go to the right projects.
  • Monitor & Coordinate : Keep job files updatedand activefrom lead to invoicing, with oversight of Work-in-Progress boards and documentation audits.
  • Document Preparation : Review field documentation, create preliminary estimates, and coordinate final job close-outs.
  • Communications Hub : Serve as the central point of contacthandling calls, following up with clients, and keeping Managers, Crews, and Technicians in sync.
  • Reporting & Auditing : Audit job files, maintain detailed job file backups, generate reports, and ensure accuracy for invoicing and compliance.
  • Office Support : Perform related dutiesdraft correspondence, file paperwork, and occasionally assist with billing, vendor coordination, or scheduling.

    • What You Bring

  • Minimum 2 years of customer service or office-related experiencebonus if in restoration, insurance, or construction.
  • Proficiency in Microsoft Office; experience with Xactimate or similar specialty software is a plus.
  • Strong organizational skills, unwavering attention to detail, and the ability to multitask across projects.
  • Outstanding oral and written communication, with a calm, professional demeanoreven under pressure.
  • Self-motivated, dependable, and able to thrive in fast-paced, team-focused environments.
  • High School diploma or GED required; an Associate's or Bachelor's degree is preferred.
  • Valid driver's licensedepending on your location and the franchise's needs.

    • Schedule

  • Full-time, between the hours of 7AM7PM (MonFri), minimum 40hrs / week.

    • Physical Demands

  • Primarily an office-based, seated role, but occasional light physical tasksfiling, opening cabinets, or accessing elevated storagemay be needed.

    • Ready to Make a Difference?

    If you're someone who thrives on structure, clear communication, and making every job run like clockwork, we'd love to meet you. You bring the reliabilitywe'll provide the training, support, and opportunity to grow in a meaningful, hands-on industry.

    Apply Now

    Send us your resume or share a quick note about what makes you detail-oriented, organized, and excited to support teams making Like it never even happened a reality.

    serp_jobs.job_alerts.create_a_job

    Job File Coordinator • Grand Rapids, MN, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Need Financial Assistance?

    Need Financial Assistance?

    Benefits AuthorityGrand Rapids, MN, US
    serp_jobs.job_card.full_time
    Get access to real Grant, Debt Relief and Loan programs that are designed to put cash in your bank account.serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Flexible Remote Work – Get Paid to Share Your Opinions on Top Brands

    Flexible Remote Work – Get Paid to Share Your Opinions on Top Brands

    OCPABall Club, Minnesota, us
    serp_jobs.filters.remote
    serp_jobs.job_card.part_time +1
    Product Testers are wanted to work from home nationwide in the US to fulfill upcoming contracts with national and international companies. We guarantee 15-25 hours per week with an hourly pay of bet...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Job File Coordinator

    Job File Coordinator

    ServproGrand Rapids, MN, US
    serp_jobs.job_card.full_time
    Job File Coordinator Be the Organizational Pulse Behind Restoration.Are you a self-driven, detail-oriented office professional who thrives on supporting others? Do you feel energized by bringing o...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Office Coordinator

    Office Coordinator

    Palmer Bus Financial Management IncBovey, MN, US
    serp_jobs.job_card.full_time
    The Office Coordinator will perform the following duties : .Answer the phones and two-way company radios.Provide professional and courteous customer service to parents, school districts, drivers, mon...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    Remote Recruiter

    Remote Recruiter

    GpacSpring Lake, Minnesota, United States
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Join One of the Nation’s Leading Executive Search Firms!.Are you looking for a career with.Our team is driven, passionate, and committed to helping professionals find their dream careers &mda...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Share Your Opinions, Get Rewarded

    Share Your Opinions, Get Rewarded

    Opinion BureauGrand Rapids, MN, US
    serp_jobs.job_card.full_time
    Take quick online surveys and earn rewards for sharing your thoughts.Join today — it’s free and easy!.serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Accounting Professional

    Accounting Professional

    Express EmploymentCohasset, MN, US
    serp_jobs.job_card.full_time
    Accounting Professional - Local Opportunity!.Express Employment is hiring for a.Do you love numbers, spreadsheets, and that perfect everything-balances moment?. This full-time opportunity offers a.H...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Support - Recorder

    Administrative Support - Recorder

    Government JobsGrand Rapids, MN, US
    serp_jobs.job_card.full_time
    Administrative Support Recorder.Provide detailed technical and office support in a variety of tasks related to real estate property, personal property, accounting and document preservation in accor...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Remote Opportunity - Explore Side Hustles & Earn Extra Income

    Remote Opportunity - Explore Side Hustles & Earn Extra Income

    Finance BuzzCohasset, Minnesota, US
    serp_jobs.filters.remote
    serp_jobs.job_card.temporary
    FinanceBuzz is looking for everyday people to test-drive some of the most popular online money-making methods.This remote opportunity lets you earn extra income while reviewing real, flexible side ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Job File Coordinator

    Job File Coordinator

    SERVPRO of Preferred Fire and Water, LLCGrand Rapids, MN, US
    serp_jobs.job_card.full_time
    Job File Coordinator Be the Organizational Pulse Behind Restoration.Are you a self-driven, detail-oriented office professional who thrives on supporting others? Do you feel energized by bringing or...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Side Income Opportunity - Work Your Own Hours

    Side Income Opportunity - Work Your Own Hours

    Finance BuzzBovey, Minnesota, US
    serp_jobs.job_card.part_time +1
    We’re offering a part-time opportunity for individuals who want to earn extra cash without disrupting their main job or studies. This role gives you the freedom to work from home at your own pace, l...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Work From Home Appointment Setter - 60k / Year

    Work From Home Appointment Setter - 60k / Year

    Spade Recruiting USAWarba, Minnesota
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization. This position will work with multiple clients throughout the day pr...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Hiring Now - Work from Home - No Experience

    Hiring Now - Work from Home - No Experience

    OCPALa Prairie, Minnesota, us
    serp_jobs.filters.remote
    serp_jobs.job_card.part_time +1
    Product Testers are wanted to work from home nationwide in the US to fulfill upcoming contracts with national and international companies. We guarantee 15-25 hours per week with an hourly pay of bet...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Part-Time Side Work - Earn on Top of Your Day Job

    Part-Time Side Work - Earn on Top of Your Day Job

    Finance BuzzGrand Rapids, Minnesota, US
    serp_jobs.job_card.part_time +1
    We’re looking for people interested in a part-time remote opportunity to supplement their main income.This position is ideal for professionals, freelancers, and anyone who wants to improve their fi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Side Hustle Coordinator (Part-Time Remote)

    Side Hustle Coordinator (Part-Time Remote)

    Finance BuzzBovey, Minnesota, US
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time +2
    We are looking for someone to take part in a program designed for people who already hold a full-time position but want extra income. You’ll explore proven side-hustle models, try them out, and find...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    flex jobs

    flex jobs

    Amazon FlexDeer River, MN
    serp_jobs.job_card.full_time +1
    Amazon needs you as a flex job Representative (Work From Home) to help their mission of making customers lives easier.If you are looking for outstanding pay, flexible part-time, full-time and seaso...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Patient Access Services Representative

    Patient Access Services Representative

    Grand ItascaGrand Rapids, MN, US
    serp_jobs.job_card.full_time
    Patient Access Services Representative.Our Patient Access Service Representatives love Grand Itasca for the stability, meaningful work and our great team. Grand Itasca is in the business of selectin...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Patient Access Representative (Part time)

    Patient Access Representative (Part time)

    Veterans StaffingGrand Rapids, MN, US
    serp_jobs.job_card.part_time
    This position greets customers and facilitates the patient registration process in a timely, professional, and courteous manner. Interviews and obtains demographic and financial information from pat...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day