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Legal Secretary

Legal Secretary

Robert HalfAustin, TX, US
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Job Description

Job Description

We are looking for a dedicated Legal Secretary to join our team in Austin, Texas. In this long-term contract role, you will play a vital part in supporting legal professionals by managing essential administrative tasks, ensuring smooth daily operations, and maintaining accurate documentation. This position is ideal for someone with strong organizational skills and a keen eye for detail within a legal environment.

Responsibilities :

  • Prepare and manage legal documents, including drafting, formatting, and organizing materials for court filings.
  • Handle e-filing processes to ensure timely submission of documents to relevant courts.
  • Maintain and update calendars for attorneys, including scheduling appointments, meetings, and deadlines.
  • Perform dictation tasks and transcribe legal correspondence or reports accurately.
  • Oversee document control and management systems to ensure efficient retrieval and storage of files.
  • Coordinate daily operations to support attorneys and legal staff in their work.
  • Utilize iManage to organize and maintain digital document repositories.
  • Monitor and track deadlines to ensure compliance with legal requirements.
  • Liaise with court officials and other parties regarding filings and case updates.
  • Assist in maintaining an organized and efficient work environment for all legal team members.
  • Proven experience as a Legal Secretary or in a similar administrative role within a legal setting.
  • Proficiency in e-filing and court filing procedures.
  • Strong skills in calendar management, including scheduling and deadline tracking.
  • Ability to perform dictation and transcription with accuracy.
  • Familiarity with iManage or similar document management systems.
  • Excellent organizational and multitasking abilities.
  • Strong attention to detail and ability to work under tight deadlines.
  • Effective communication skills for interaction with legal professionals and external parties.
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Legal Secretary • Austin, TX, US