ATSU - Executive Assistant - Financial Office

ATSU - Executive Assistant - Financial Office

Job Type

Full-time

Description

A.T. Still University (ATSU) seeks applications for a non-exempt Executive Assistant to the Chief Financial Officer (CFO) on the Kirksville, MO campus. The Executive Assistant to the Chief Financial Officer (CFO) will provide high-level support to the CFO, including routine administrative support activities, project tracking, screening and routing requests, serving as a primary point of contact / liaison between the CFO and internal / external partners, supporting daily operations, and ensuring efficient coordination between various departments.

Requirements

Major Job Duties

• Manage the CFO's calendar, schedule appointments, and coordinate meetings.
• Prioritize and coordinate internal and external commitments to ensure the CFO's time is utilized effectively.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and maintain records and files.
• Screen and direct phone calls, emails, and inquiries to appropriate parties.
• Serve as a primary point of contact between the CFO and internal / external partners; collaborate effectively with other executive / administrative assistants and team members to facilitate smooth communication and coordination.
• Perform other administrative duties as assigned by the CFO.
• Assist in preparing and managing expense reports, invoices, and financial documents.
• Assist CFO in managing significant projects and initiatives by tracking key projects and assignments, ensuring deadlines are met and objectives are achieved.
• Develop project / assignment timelines, monitor progress, and report updates to the CFO.
• Coordinate with internal / external partners to gather necessary information and resources for project / assignment completion.
• Facilitate communication and collaboration between departments to resolve issues and streamline processes.
• Monitor the lifecycle of contract processing ensuring timely completion of contract review and execution and compliance with University policies and procedures.
• Arrange travel, itineraries, and necessary travel documents for the CFO, including flights, accommodations, and ground transportation as well as travel agendas.
• Contribute to the continuous improvement of office processes and procedures.
• Prepare reports and presentations.
• Assist CFO and other departments in special projects, research, and data analysis as needed.

Education / Experience

Skills

Personal Characteristics / Traits

Other Information

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit : atsu.edu / employment / benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.

To apply, visit https : / / recruiting.paylocity.com / Recruiting / Jobs / Details / 2918949

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