Executive AssistantLa Mesa • La Mesa, CA, US

Executive Assistant

La Mesa • La Mesa, CA, US

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Job Description

Description : Job Purpose :

The executive assistant assists management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Duties & Responsibilities :

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Managing schedule & booking appointments (preventing conflicts)
Organize bills / paperwork
Attend marketing meetings
Organized office materials, equipment, or furniture
Create correspondence
Making follow-ups
Developing advertising / communications
Liaison with vendors
Follow up on documentation / paperwork
Troubleshoot basic computer issues
Writing and sending out letters
Visiting community offices to make connections or drop off materials
Screening phone calls
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Additional duties as assigned
Duties and responsibilities may change, and new ones may be added, at any time with or without advanced notice.

Working Conditions :

None : The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

AIJ, Inc. provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and / or local laws.

Consistent with the Americans with Disabilities Act (ADA), it is the policy of AIJ, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.

Your employment with AIJ, Inc. is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with AIJ, Inc. is not guaranteed for any length of time.

Requirements :

Skills & Qualifications

Prior administrative experience.

Excellent computer skills, especially typing.

Attention to detail.

Spanish language proficiency preferred.

Desire to be proactive and create a positive experience for others.

Physical Requirements :

Light work : Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects. If the use of arm and / or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Standing : Remaining upright on the feet, particularly for sustained periods of time

Walking : Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another

Pushing : Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.

Pulling : Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.

Lifting : Raising objects from a lower to a higher position or moving objects horizontally from position to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles

Talking : Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly

Hearing : Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.

Repetitive motions : Making substantial movements (motions) of the wrists, hands, and / or fingers.

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Executive Assistant • La Mesa, CA, US