Studio Assistant

Job Description

Jackson Liles Architecture is a dynamic and innovative architectural firm based in the vibrant Dogpatch neighborhood of San Francisco. With a strong focus on sustainable design and commitment to delivering exceptional projects, our team of 17 architects and designers is passionate about shaping the future of the built environment. We specialize in a range of projects, from residential to commercial, and our collaborative approach fosters creativity and excellence in every aspect of our work.

Job Description :

We are seeking a Studio Assistant to provide essential administrative and project support in our San Francisco architecture studio. This in-person role reports to the JLA Principals and supports both the Finance Director and HR Manager.

The position is vital to the smooth operation of the studio, requiring a proactive, team-oriented individual who asks, “How can I help the studio run more efficiently and support our designers?” Ideal candidates are detail-oriented, organized, communicative, and maintain a positive, professional presence. Flexibility is key, as the role supports various team members and functions. The position requires on-site presence five days a week, with a minimum of 6 hours per day (up to 40 hours per week).

Key Responsibilities :

• Operations Support : Day-to-day management of office, coordinating office needs and supplies, managing office physical needs (furniture orders, managing vendors and contractors, etc.), supporting staff needs, and event planning. Provide support to off-site IT consultants for occasional workstation setup and troubleshooting.
• Administrative Support : Manage digital and paper files, assist with marketing, scheduling meetings, and maintaining calendars. Support firm Principals with business and personal calendar scheduling, correspondence, and occasional errands.
• Client and Vendor Communication : Manage professional communication with clients and vendors, including answering phone calls and emails, scheduling, and assisting with email correspondence.
• Finance Support : Assist Finance Director with expense tracking, documentation and filing.
• HR Support : Assist HR Manager with onboarding and general employee support.
• Project Assistance : Aid project teams with document prep, research, file organization, and maintaining the product and materials library, and other project-related tasks.

Qualifications :

Prioritization skills are a must.

Eligibility Requirements :

Pay & Benefits :

How to Apply : If you're an organized, adaptable, and upbeat individual excited to join a creative architecture studio AND meet the Eligibility Requirements noted, please apply through LinkedIn and provide your resume, a brief cover letter, and contact information.

At Jackson Liles Architecture, we are committed to fostering a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds and experiences.

Join our team and be a part of the exciting projects and vibrant culture at Jackson Liles Architecture!