Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Front Desk Coordinator to support daily office operations. This long-term contract position is based in Santa Barbara, California, and offers an opportunity to contribute to a dynamic team while ensuring smooth administrative workflows. Ideal candidates will excel in multitasking and maintaining clear and effective communication.

Responsibilities :

• Manage incoming calls and direct them to the appropriate departments or individuals.
• Perform accurate data entry tasks, ensuring all information is organized and up-to-date.
• Support general office activities, including scheduling, filing, and correspondence.
• Serve as the first point of contact for visitors, providing a welcoming and efficient reception.
• Maintain and update administrative records to ensure easy access and retrieval.
• Coordinate meetings and appointments, preparing necessary materials in advance.
• Assist in preparing reports and presentations as required.
• Monitor office supplies and place orders to maintain stock levels.
• Uphold confidentiality and care in handling sensitive information.
• At least 1 year of experience in an administrative support role.
• Strong ability to handle inbound calls and provide courteous assistance.
• Proficiency in data entry with attention to detail and accuracy.
• Familiarity with general office procedures and administrative tasks.
• Excellent organizational and time management skills.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team.
• High level of discretion when managing confidential information.