PROCUREMENT SPECIALIST

Job Description

Job Description

The Bryan County Board of Commissioners is now accepting applications for a Full Time Procurement Specialist in the Finance Department.

This position is responsible for purchasing goods and services that adhere to County procurement policies and procedures and to manage the procurement activities of the Finance Department. This role is essential to facilitating communication and understanding between County departments and vendors, quality assurance, and liaising with inventory teams and management. This role will work with staff across departments to forecast the needs of the business and make purchase decisions based on demand. Must be able to develop efficient procurement solutions and support senior management with the development and implementation of sourcing strategies; will have a keen sense of business, maintain meticulous transaction records, excellent communication and negotiation skills, be an analytical thinker, astute, and demonstrate a good working knowledge of purchasing strategies. Reports to the County’s Finance Director.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Receives electronic requisitions from County departments and reviews for accuracy and completeness; determines if soliciting quotes, statewide contract, or other mechanism is most appropriate for a given purchase.

Converts requisitions to purchase orders and places orders with selected vendors; adjusts or cancels purchase orders as needed.

Works with originating department to develop scope of work or scope of services.

Develops or assists in the development of new contracts and renewal contracts. Prepares bids by developing contract terms and drafting bid language to be in compliance with County Policy; provides directions to County staff regarding procurement requirements.

Prepares notices and posts requests on the Georgia Procurement Registry and the Georgia Government Access Marketplace.

Performs analysis of supplier proposals by comparing supplier responses to a solicitation such as invitations to bid (ITB), requests for quotation, (RFQ) and requests for proposal (RFP); determines which suppliers will provide the best overall value for the County with respect to price, delivery, quality, terms, warranty.

Determines suppliers that will be used to provide products and services to the County for both single engagement and long-term contracts; assists in the evaluation of supplier performance to ensure compliance with contract stipulations; may work with vendors to resolve issues and initiate corrective actions as needed.

Communicates with vendors of large dollar contracts for various commodities and services to ensure that suppliers are meeting established performance levels; develops and maintains appropriate communication and relationships with all County departments.

Performs additional or related duties as assigned or required or any other special projects assigned by Finance Director

SKILLS / ABILITIES

Ability to adapt to change while maintaining a positive attitude.

Ability to accurately and efficiently enter data into computer software and systems.

Proficient with Microsoft Office Outlook, intermediate level in Excel, and Adobe

Excellent organizational skills and attention to detail.

Strong analytical and problem-solving skills.

Good verbal communication skills.

Strong understanding of government accounting principles (GAAP and GASB preferred).

MINIMUM QUALIFICATIONS : Bachelor's degree (or equivalent) from an accredited college or university in Accounting, Finance, or closely related field. Minimum three (3) to five (5) years progressive Accounting experience including supervisory responsibilities or eight (8) years of experience in the field, with at least three (3) years supervisory experience. Experience in governmental accounting environment preferred. Must possess and maintain a valid Driver's License.

Bryan County is an equal opportunity employer, and we endorse the Americans’ Disability Act. Bryan County does not discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity or service.

Bryan County is a registered participant in the federal work authorization program commonly known as E-Verify. Bryan County uses the program to verify employment eligibility of all new employees after the Employment Eligibility Verification Form (Form I-9) has been completed.

E-Verify Number : 157957

Authorization Date : March 3,2010

E-Verify® is a registered trademark of U.S. Department of Homeland Security