Job Description
Job Description
Salary : $70,380-$88,330
Litigation Assistant
Location : Berkeley, CA (hybrid workplace, in-office attendance required with up to 3 days remote each week)
Classification : Non-exempt
Compensation : $70,380-$88,330, depending on experience, plus benefits
- The compensation for this position is based upon a collective bargaining agreement; the range listed is from the 2025-2026 salary scale.
What We Do :
Prison Law Office is a nonprofit public interest law firm that strives to reduce incarceration and demands fair and humane treatment for people who remain in prisons, jails, and juvenile facilities and who are on parole. Prison Law Office engages in class action and other impact litigation, advocates for policy and law changes, assists individuals in administrative actions and lawsuits, educates the public, creates and distributes self-help information, and lends technical assistance to other attorneys.
The Role :
The Litigation Assistant (LA) works at the direction of and under the supervision of attorneys to support Prison Law Offices litigation and advocacy efforts. The LA primarily reviews, summarizes, organizes, and suggests responses to correspondence from incarcerated people and their families. Under the supervision of attorneys, LAs also participate in multi-day tours of prisons and jails, interview class members in-person and on the phone, review documents to prepare for prison and jail monitoring visits, and draft individual advocacy letters on behalf of class members regarding conditions of confinement for attorney review.
Essential Duties and Responsibilities :
The LAs work is directed and supervised by attorneys. The following are the most common duties / responsibilities of this position, but are not limited to :
Review incoming correspondence from people in prisons and jails, from their families, and from other third-partiesEnter accurate correspondence and class member information into SalesforceIdentify in the correspondence any areas related to our class action cases and areas of concernSuggest responses to correspondence, and under the supervision of an attorney, drafting outgoing correspondence and advocacyRoute correspondence to the appropriate person in the officeIdentify systemic issues that appear in correspondenceIf proficient in Spanish, translate incoming correspondence written in Spanish, draft letters in Spanish, and conduct interviews in SpanishParticipate in multi-day monitoring tours at prisons and jails under the supervision of an attorneyConduct both in-person and telephone interviews with class members and correctional staff to gather information regarding conditions within prisonsAssist in reviewing legal documents and preparing materials for prison and jail monitoring visitsManage the offices voicemail systemAttend and participate in case meetings, including to take notes as neededProvide administrative support as needed, such as scanning, printing, and uploading documents; preparing binders of relevant information for participants on site visits; reviewing, filing, and organizing documents; scheduling legal calls on behalf of staff members as needed; etc.Assist with processing outgoing mail and surveys, which includes placing surveys and relevant materials in envelopes, generating labels for mail and placing it on the envelopes; sending mail through the postal serviceAssist the Mailroom Coordinator as neededProvide training and onboarding support for employees as neededDevelop and maintain comprehensive knowledge of case detailsAccurately record time spent on substantive and administrative work, as well as work- related expenses, in the offices billing systemAccurately record hours worked each day on a daily time-cardComplete all assigned tasks within required deadlinesComply with offices policies regarding confidentialityRequirements :
BA, AA, or equivalent college degreeExcellent analytical, reading, and writing skillsExceptional organizational skills with the ability to efficiently manage and process high volumes of correspondence accuratelyWrites clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; able to read and interpret written informationEffective interpersonal skills when interacting with a diversity of audiencesProficiency in Microsoft Word, Excel, Gmail, and other standard computer applicationsAbility to take direction, welcome constructive feedback, and interact professionally with co-workers, co-counsel, opposing counsel, opposing parties, class members, and vendorsAbility to work collaboratively in a team environmentGood attendanceWillingness to travel regularly for field assignments (tours typically range from 1 to 4 daysDemonstrated ability to handle sensitive and confidential information with discretion and professionalismAbility to anticipate work needs and follow through with minimum direction while adapting to changing priorities and work demandsSpanish language fluency (preferred but not required)Benefits :
Generous health insurance coverageDental care reimbursementAnnual wellness bonusLife insuranceShort-term and long-term disability insurance403(b) retirement account with employer matching at 5% of annual earningsRepayment of qualifying federal educational loans up to $350 monthlyPaid vacation and sick leaveAll state and federal holidays offOffice closure the last week of the yearPrison Law Office is committed to creating an equitable, diverse, and inclusive organization and community. We believe our excellence depends on recruiting and retaining a diverse staff that includes people of all races, ages, backgrounds, citizenships, national origins, disabilities, gender identities, languages, military experiences, sexual orientations, religions, socioeconomic statuses, and work experiences.