Accounts Payable Clerk

Job Description

Job Description

Purpose

Santa’s Village is looking for a detail-oriented A / P Clerk to support our finance team. This role focuses on invoice processing and QuickBooks data entry (no reporting required). This role is behind-the-scenes and focuses on vendor satisfaction and organization.

This position is up to 20 hours per week with flexible scheduling available.

Responsibilities

• Open and process invoices, received via mail and email, weekly
• Open, reconcile, and process credit card statements monthly
• Match invoices with purchase orders / receipts
• Match credit card statements with purchase orders / receipts
• Communicate with managers to collect missing receipts or approvals
• Research and resolve invoice discrepancies
• Enter accounts payable transactions into QuickBooks
• Maintain organized records of invoices and payments
• Assist with preparing vendor payments
• Other duties as assigned

Extent of Public Contact

The Accounts Payable Clerk is a behind-the-scenes position, graciously providing our vendors assistance, and answer their questions in order to maintain a good working relationship with the businesses we contract with.

Physical Demands

Much of the workday consists of sitting behind a desk. This position may be required to lift boxes weighing up to 20 pounds.

Working Conditions and Environment

Position is mostly indoors in an office setting.

Job Requirements