Finance and Legal Administrative Assistant

Overview

Job Title : Finance & Legal Administrative Assistant

Location : Greater St. Louis, MO

Department : Finance and Legal

Start Date : Immediate

Gateway Fiber is seeking an organized Finance and Legal Administrative Assistant to provide paralegal-level support to our legal and executive teams. Gateway is building a national fiber-to-the-home platform with CBRE Investment Management as a financial sponsor, aiming to reach 500,000 homes and businesses in the coming years. We offer faster, more reliable internet with straightforward pricing and industry-leading customer service.

Responsibilities

• Draft, review, and organize legal documents, contracts, and agreements, including NDAs, service agreements, and consulting agreements.
• Maintain the contract management system and other legal archives to centralize templates, policies, and procedures.
• Support litigation matters with external counsel, including discovery and subpoena responses.
• Conduct basic legal research and summarize findings for internal stakeholders.
• Manage communications and third-party legal relationships.
• Prepare board and investor materials (e.g., resolutions, compliance certifications, regulatory updates).
• Support corporate secretarial functions, including meeting minutes, written consents, corporate minute books, and other records.
• Coordinate regulatory filings at the state and federal level (especially telecom-related, e.g., FCC, state PUCs).
• Monitor changes in regulatory requirements and flag issues for legal / finance leadership.
• Support finance team with document organization for audits, financings, and lender compliance certificates.
• Maintain legal and financial data rooms for transactions, audits, or due diligence requests.
• Serve as liaison between legal, finance, HR, and operations to ensure consistent application of policies and templates.
• Coordinate cross-departmental contract approvals and renewals.
• Assist with due diligence and other tasks for M&A and strategic corporate transactions.
• Identify, implement, and manage legal / finance tech tools (contract lifecycle management, e-signature, entity management).
• Develop training and guides for internal teams on use of legal / finance templates and processes.

Qualifications

Employment details

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